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Posting Details

Posting Details

Reference Number 40-28220
School Name Perelman School of Medicine
Org SM-DN-Research
Posted to the Web 03/19/2018
Posted Job/Salary Grade 026
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 9-6
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The Coordinator B will provide support to critical research initiatives within the EVD/CSO office.

Activities will include:
* Tracking issues and ensuring effective, timely follow-up;
* Developing written materials – including email, meeting agendas and minutes, and status reports – for a range of scientific audiences;
* Creating social media and web site content;
* Strategic event planning;
* Querying, analyzing and reporting data via Excel and other institutional databases;
* Synthesizing scientific information, drafting and editing documents and communication regarding scientific administration;
* Providing efficient scheduling support; and
* Ad hoc problem solving.

The Coordinator is expected to:
* Provide administrative and analytic support on matters related to program planning and management;
* Implement tools to assess and manage research and space productivity, interact with faculty/staff to solve operational problems;
* Serve as administrative liaison to PSOM research core facilities and core facility leadership, utilizing knowledge of each core’s scientific foundation;
* Support PSOM research integration activities;
* Create content and identify appropriate subject matter (including grants and publications) for EVD/CSO social media, web site and events calendar using a range of web-based tools;
* Provide support in the distribution of high-level communications;
* Interact with Penn Medicine faculty, staff, architects and other key stakeholders; and
* Implement a wide range of decisions and plans developed by the Director of Research Integration, Associate Dean for Research Integration, EVD/CSO and senior faculty and staff.

This role requires:
* Quantitative and qualitative analytic and critical thinking skills;
* Clear and professional written and oral communication;
* Ability to maintain effective organizational, time management and prioritization systems independently;
* Facility with Microsoft Word, Excel and PowerPoint; social media platforms; and institutional databases; and
* An energetic, self-motivated, positive approach.


Bachelor’s degree and 3 to 5 yrs of experience or an equivalent combination of education and experience required.

Ideal candidate will have strong quantitative and qualitative analytic and critical thinking skills. Ideal candidate will exhibit the ability to utilize Microsoft Word, Excel and PowerPoint; social media platforms; and institutional databases in a highly skilled, organized, efficient and accurate manner. Ideal candidate must demonstrate clear and professional written and oral communication, as well as the ability to maintain superior organizational, time management and prioritization systems independently. Importantly, the ideal candidate will display exceptional customer service orientation via skills and attitude; tremendous accountability, flexibility and adaptability; capacity to multi-task; and a stellar work ethic.

Minimum of three to five years of increasingly responsible administrative or project management experience preferred. Experience formatting in Microsoft Office strongly preferred. Experience with social media and web site maintenance preferred.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter