Posting Details

Posting Details

Reference Number 07-28191
School Name Wharton School
Org External Affairs
Posted to the Web 03/09/2018
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8:30 am- 5:30 pm
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The World’s First Business School

In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become ‘pillars of the state, whether in private or in public life.’ The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.

Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually.


The Administrative Coordinator, Global Clubs will assist in the coordination of Wharton Global Clubs Network activities and program operations, and provide comprehensive administrative support to the Engagement & Programming Team. The incumbent will work with and provide administrative support to a team of five people, reporting directly to the Senior Associate Director, Global Clubs, with an additional dotted line report to the Director, Engagement & Programming. This position will be responsible for the coordination of processes, procedures, and communications for the Global Clubs Network, including but not limited to:

* Execution of mailings, stewardship, surveys, and newsletters, as well as alumni data management.
* Process expenses and have responsibility for reconciliation of the Engagement & Programming budget.
* Manage the calendar and coordinate/prepare for meetings for the Director, Engagement & Programming, with additional calendar support for the Global Clubs Team.
* Coordinate domestic and international travel, including booking, itinerary drafting, gift preparation, meeting coordination, and expense processing.
* Serve as a member of the alumni relations virtual help desk team and responsible for the management and completion of all alumni inquiries during assigned help desk days.
* Provide assistance to club leaders using the NationBuilder website platform.
* Work collaboratively as a member of the Alumni Relations Team and the larger coordinator team across External Affairs, and assist with office-wide needs, including front desk coverage for the office, staffing events, and general administrative duties as needed.


A High School Diploma or GED and 5- 7 years of experience or equivalent combination of education and experience is required; Bachelor’s degree is preferred. Strong written and verbal communication skills are required along with proven attention to detail, creativity, strategic thinking, and organizational skills. Ability to manage multiple priorities, projects, and deadlines is required. Experience managing someone else’s calendar and a complex budget highly desired. Strong initiative and decision making skills, and ability to work independently as well as with a team. Demonstrated customer service skills and competence with online software required; working knowledge of basic HTML and CMS is highly desired. Competency with computer software is essential, especially Word, Excel, and Outlook. Understanding of international cultures, and confidence and maturity to work with senior alumni and administrators is highly desired. Ability to work occasional evenings and weekend.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents