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Posting Details

Posting Details

Reference Number 06-28106
School Name School of Nursing
Org Office of Nursing Research
Posted to the Web 03/01/2018
Posted Job/Salary Grade 026
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8 am - 5 pm
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The University of Pennsylvania School of Nursing is dedicated to changing the world through leadership in the science and practice of nursing since 1886. We were the first to offer an Ivy League nursing education for all three professional nursing degrees – baccalaureate, master’s and doctoral. The research we conduct defines the course of healthcare practice around the globe. Our students learn from the foremost leaders in nursing science. We offer a unique work environment for our employees who are inspired to be part of an organization that ‘Cares to Change the World’. Join us to become part of a vibrant community of outstanding scholars, highly talented staff and the best and the brightest students.


Manages multiple projects and competing priorities for the Associate Dean for Research & Innovation. Provides high-level administrative support for the Associate Dean for Research & Innovation, the Director of the Office of Nursing Research, the Office of Nursing Research (ONR) team and research constituents. Utilizes sound judgment, effective planning and timely follow-up to ensure effective use of the Associate Dean and Director’s time. Supports presentations, publication, grant writing and report generation through literature reviews, proofing, preparing final products and managing submission of publication, grants, and reports. Coordinates meetings handling all necessary arrangements (room reservations, participant lists, invitations, technology needs, catering, etc.). Manages a complex calendar using discretion to prioritize meetings and maintain professional relationships. Composes correspondence, coordinates travel utilizing effective systems to ensure priorities are met. Process and manages expense reimbursements for the ONR team. Provides limited financial support to the grant managers.


BA/BS with 3- 5 years of progressively responsible administrative experience working at the executive level required; Masters degree preferred.

Excellent organizational and interpersonal skills needed. Strong oral and written communication skills essential. (Writing samples are required). The successful candidate will possess exceptionally sound judgment, problem-solving skills, responsive to changing and complicated needs, exquisite skills dealing with internal and external constituencies and be able to anticipate needs. Strong PC skills in MS Office and seeking data (e.g., library searches, securing data from a variety of sources needed. Must have the ability to thrive in a fast-paced environment with competing deadlines and multiple priorities. The position requires initiative, the capacity to exercise discretion in working with highly confidential matters and the ability to work effectively both independently and as part of a team. Knowledge of University policies and procedures desired.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter