Posting Details

Posting Details

Reference Number 62-28139
School Name Penn Global
Org Penn Biden Center for Diplomacy and Global Exchange
Posted to the Web 03/01/2018
Posted Job/Salary Grade 024
Employment Type Non-Exempt
Hours 35.00
Position Type Full Time
Position Schedule 9-5 pm
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Penn Global provides strategic direction for Penn’s global endeavors with a focus on efficient investment of university resources for global activities. Penn Global collaborates with Schools and Centers across the University and seeks to catalyze cross-school collaborations to integrate knowledge that addresses key issues. We partner with leaders from Penn and around the world to develop innovative interdisciplinary global strategies, initiatives and programs. In addition, Penn Global provides important services in support of University endeavors, including academic year study abroad, immigration services for international students and operational, compliance support for international projects and Perry World House.


The Administrative Assistant will support the Managing Director of the Penn Biden Center for Diplomacy and Global Engagement. Responsibilities include, but are not limited to, the following: handle confidential information with a high degree of professional discretion; proactively manage the day-to-day activities of the Managing Director’s communications; manage a complex calendar; make domestic and international travel/meeting/event arrangements and process reimbursements through Concur; assist with event planning; manage the center’s lobby area, greet and direct all visitors; perform general clerical duties as needed, including, but not limited to: copying, data entry, creating and editing documents, spreadsheets and PowerPoint presentations, inventorying supplies and preparing meeting materials; maintain office equipment/supplies; manage conference room calendars; maintain filing system; answer incoming calls and perform other general administrative duties as assigned.


A High School Diploma or GED is required, Bachelor’s degree preferred and 3 years to 5 years of experience or equivalent combination of education and experience is required. Candidates must be able to demonstrate excellent oral and written communication skills, prefer experience with managing an executive calendar and must have strong administrative experience. Must be able to work in Washington, DC.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents