Posting Details

Posting Details

Reference Number 40-27589
School Name Perelman School of Medicine
Org DE-Dermatology
Posted to the Web 02/28/2018
Posted Job/Salary Grade 026
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 8:00am-5:00pm
Months 12
Position Length Contingent Upon Funding
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The primary responsibility of the Clinical Research Coordinator B position is to implement study protocols and data collection procedures with patients for Phase IV clinical trials and observational studies with guidance from senior clinical research staff. The ideal candidate for this position will have the ability to handle a variety of clinical trial related responsibilities in accordance with University of Pennsylvania, GCP, ICF, and FDA guidelines. In addition, this person should have excellent communication skills, experience interacting directly with patients in clinical settings, and demonstrate the ability to direct his/her own work with minimal to moderate supervision.
* Identify and implement strategies to ensure successful patient recruitment and enrollment goals are met within specified timelines including but not limited to development of study brochures, outreach to clinics and private providers, print and radio advertisements and internet advertisement.
* Initiate and maintain communications with health care providers and staff at local health care clinics and private practices in an effort to obtain patient referrals
* Triage interest inquiries (via telephone, email, or in-person encounters) and prescreen potential participants

* Schedule and coordinate screening/enrollment visits
* Perform screening procedures per study protocol including approaching participants in clinic or by phone, requesting and reviewing medical records, and asking eligibility questions
* Complete informed consent procedures with patients during standard of care clinic visits as well as during scheduled research encounters
* Track recruitment and enrollment progress at Penn and external study sites and prepare weekly updates for the research team
* Coordinate components of training and monitoring activities for external study sites
* Coordinate communication with research staff at external study sites

Visit implementation/data collection:
* Schedule and coordinate all study data collection visits with various Penn clinics/providers and departments for patient baseline, follow up, and end of study visits
* Serve as main point of contact for study participants
* Collect and record patient demographics, social histories, vitals, concomitant medications, and other relevant data
* Collect blood samples by performing venipuncture or coordinating visits to outpatient labs
* Collect saliva and urine samples
* Work with providers on the collection of skin biopsies and prepare samples for processing and storage
* Track and maintain records of biospecimens and PET/CT scans
* Work with providers and study participants with the completion of CRFs and source documentation for study assessments, questionnaires, and other data collection procedures
* Communicate with PennIDS to track study drug inventory, place orders, and ensure proper drug storage and timely shipping of study drug to external study sites
* Communicate with external sites to ensure proper packaging and delivery of laboratory specimens to Penn and NIH
* Initiate and complete the required financial procedures and documentation, including proper scheduling of research procedures, for the distribution of participant compensation

* Draft informed consent forms, data collection forms, protocol revisions and advertisements for regulatory submissions
* Prepare components of IRB documentation such as institutional forms, FDA forms, continuing review and modification submissions, deviation and exception memos, and adverse events reporting
* Prepare components of all external study site regulatory documentation including Investigator Agreements, FDA forms, CITI trainings, Investigators’ CVs and medical licenses.
* Assist senior clinical research staff in communications with study sponsors and to provide proper documentation and enrollment updates

Data entry and monitoring:
* Lead development of CRFs for new studies by reviewing and adapting previous study CRFs
* Coordinate efforts and feedback between study team and database developers
* Review data entry efforts by junior coordinators and external study sites for timelines and accuracy
* Review data queries and identify and resolves discrepancies
* Assist with data cleaning and data analysis preparation efforts
* Conduct monitoring and closeout visits with external study sites and compile reports
* Work with sites to address identified data discrepancies and/or other performance issues
* Track and compile completed study visit for sponsor invoicing
* Assist with review of invoices from external study sites

Other responsibilities:
* Support and interact with PIs, co-investigator, research managers, and other CRCs and staff
* Prepare components of MOPs, lab manual, and other guidance documentation for new studies
* Oversee inventory maintenance at Penn and at external sites to ensure timely ordering and shipment of supplies
* Attends study related meetings
* Maintain all relevant trainings and certifications (CITI, GCP, PENN CRC certificate and assigned Penn Profiler trainings)
* Adhere to all University of Pennsylvania, GCP, and FDA guidelines
* Perform additional duties as assigned


The qualifications required for the Clinical Research Coordinator B position include:
* A BS/BA and 2-4 years experience in clinical research or the equivalent combination of education and experience are required.
* Knowledge of IRB and Human Research Protection Regulations
* Experience working directly with patients
* Ability to follow detailed clinical research protocols
* Excellent communication and interpersonal skills
* Excellent organization skills and demonstrated attention-to-detail
* Phlebotomy experienced preferred
* Ability to work independently with minimal to moderate supervision
* Ability to multi-task and be flexible in both task and schedule
* Proficient with Microsoft Office Suite and electronic study tracking systems

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have experience working on clinical research studies or in working with patients in a clinical setting?
    • Yes
    • No
  5. * Do you have knowledge of IRB and Human Subject Regulations?
    • Yes
    • No
  6. * Do you have phlebotomy experience?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter