Posting Details

Posting Details

Reference Number 02-28001
School Name School of Arts and Sciences
Org Business Operations
Posted to the Web 02/21/2018
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 35.00
Position Type Full Time
Position Schedule 9-5
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The School of Arts and Sciences forms the foundation of the scholarly excellence that has established Penn as one of the world’s leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies.


The Financial Administrative Coordinator in the School of Arts and Sciences, Business Operations area provides financial and administrative support in concert with their Regional Business Office to ensure efficient and timely daily operations. This position will coordinate, monitor and process all transactions related to the office’s financial activities including time reporting, purchasing, payables, reimbursements, purchasing card, and journal entries. The Financial Administrative Coordinator will also set up and maintain account and transaction files, provide front-end support for the office and will also complete other business administrative tasks as assigned.


High School diploma and 5 to 7 years of experience, or equivalent combination of education and experience, are required. BA/BS and 1-2 years’ experience strongly preferred. Experience working in a university business office environment preferred. Experience with Penn’s financial systems (BEN, UMIS, TEM/CONCUR, PennWorks and Business Objects/Infoview) is preferred.

The successful candidate must demonstrate strong customer service skills and be able to communicate effectively with faculty, staff and students; must demonstrate a proactive work style with strong follow-up skills; must be able to work under pressure; and must perform duties with strong attention to detail. In addition, the candidate must have effective interpersonal skills and be able to enforce guidelines and protocols with constituents (faculty, staff and students) in a diplomatic and assertive manner. This position requires the ability to switch gears depending on processing and/or project deadlines and remain flexible in order to adapt to changing priorities. Must have the ability to work independently as well as collaboratively.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have experience working in a University Business Office environment?
    • Yes
    • No
  5. * Do you have experience with Penn's financial systems (BEN, UMIS, TEM/CONCUR, PennWorks and Business Objects/Infoview)?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter