Posting Details

Posting Details

Reference Number 40-27967
School Name Perelman School of Medicine
Org PS-Mental Health Services
Posted to the Web 02/27/2018
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 35.00
Position Type Full Time
Position Schedule M-F 9 - 5
Months 12
Position Length Contingent Upon Funding
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The ALACRITY Center at the University of Pennsylvania seeks a full-time Research Administrative Coordinator to provide high-level support to the Multiple Principal Investigators (MPIs) and will report directly to the Senior Research Coordinator with functional supervision provided by the Center Manager and the MPIs. The primary responsibilities include: (a) coordinate center events including an annual retreat, executive and steering committee meetings, advisory panels, training seminars, administrative meetings, and other meetings as required. Coordinating duties involve scheduling, ordering food, securing space, tracking attendance, communicating with invited attendees, preparing materials, facilitating travel arrangements, processing travel and expense reimbursements, taking meeting minutes, and other activities to support the events; (b) support the preparation and dissemination of content related to center activities via a variety of communication methods, including website updates, center reports, emails to listservs, and presentations for both internal and external audiences; © coordinate activities related to the annual distribution of pilot funds, which includes the support of preparing the request for applications, assigning and distributing necessary materials to grant reviewers, communicating decisions to applicants, and ensuring the timely distribution of pilot funding; and (d) provide administrative coordination and support to MPIs, faculty, and staff as needed. This position requires a high level of independence, working with minimal day-to-day supervision in a complex academic medical environment.


The minimum of a H.S. Diploma or GED and at least 5 years of experience, or an equivalent combination of education and experience, are required. Must be able to work independently, maintain confidential information, multi-task and possess excellent written and verbal skills. Effective problem solving abilities and detail oriented. Proficient in MS Office Applications (Word, Excel). Outstanding organizational skills are essential. Strong attention to detail; the ability to manage multiple responsibilities including daily tasks and planning for longer-term projects; strong communication and interpersonal skills; and the ability to work both autonomously and within a team are all essential for this position. Individual must be comfortable communicating with diverse audiences.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter