Posting Details

Posting Details

Reference Number 40-28004
School Name Perelman School of Medicine
Org SM-AF-Facilities
Posted to the Web 02/27/2018
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8a-5p
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


Under the supervision of the Manager for Distribution Services and in coordination and collaboration with the Main and Remote Campus Supervisors for Distribution Services, coordinates the day-to-day administrative operation of the Perelman School of Medicine Distribution Services functions, including Mail Center, Receiving, Infectious Waste Removal, Remote Location Support, and Event Setup. Provides administration and troubleshooting of electronic package tracking system. Trains staff on the system. Provides monthly metric reporting of Distribution Services volumes and tracking, reconciling logical and physical counts. Maintains other benchmarking and performance standards. Acts as liaison with PSOM Information Services LSP on all Distribution Services computing issues. May function as Remote or Main Campus Supervisor in their absence. In conjunction with the Main and Remote Campus Supervisors, this position collaboratively supervises and oversees staffing rosters, overtime assignment, and location rotations for the PSOM Distribution Services functions. Coordinating with peer Distribution Services Supervisors, trains, coaches, counsels, monitors, and evaluates staff. Ensures workplace safety and compliance with all governing regulatory authorities. Serves as liaison between staff and customers as well as others in the department to assure members of the PSOM receive the highest quality of service from Space Planning & Operations. Maintains occupational currency through attendance of training and trade shows. This position is considered ‘essential’.


High School diploma or GED and 5 years experience or combination of education and experience required. College coursework or degree preferred. Experience supervising hourly staff. Experience with electronic scanning tracking systems administration, operation, and reporting. Experience with metric and variance reporting. Excellent organizational abilities, and oral and written communications skills. Excellent telephone manner. Ability to deal effectively with diverse constituencies. Ability to work effectively under constantly changing deadlines and priorities. Ability to work independently. Excellent logistics, customer service, telephone, and coordination skills. Advanced knowledge of PC using MS Office, Adobe Acrobat, Oracle Calendar, and Email. Must be detail oriented, able to work independently, and exercise discretion in working with confidential and sensitive matters. Ability to exercise judgment based on established policies and practices. Working knowledge of office standards and procedures. Ability to manage time well and meet regular deadlines. Must not be bothered by unpleasant odors. NOTE: This position is considered ‘essential.’

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter