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Posting Details

Posting Details

Reference Number 32-28092
Posted Job Title ADMIN ASST B
School Name Graduate School of Education
Org Education
Posted to the Web 02/26/2018
Posted Job/Salary Grade 024
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule TBD
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

At Penn GSE, staff, students, and faculty enjoy an Ivy League environment that supports both practical knowledge building and high-quality research. The community in this top-ranked school is united in its efforts to create positive change through education in our region, country, and world.


Under the direction of a program manager, provide program and administrative/clerical support to the Division Chair, Manager, and faculty in the Teaching, Learning, and Leadership Division (TLL). Assist with program administration, student recruitment and admissions. Assist with marketing and communication materials. Respond to admissions inquiries, track progress of applicants from inquiry through matriculation, prepare division correspondence to applicants, respond to email, telephone and walk-in applicant inquiries, and distribute admissions materials. Prepare division correspondence with students and alumnae, communicate with students on divisional matters, and assist with event planning for students. Provide program support to program manager, assist with course rostering, track budget-related spending. Prepare purchase orders. Provide administrative support for TLL Division Chair and faculty. Distribute mail, update and maintain divisional files. Supervise student workers and possibly part-time temporary worker. Ability to work well with individuals of diverse backgrounds essential, as is the ability to work well with faculty, students, prospective students, and staff. Ability to be highly organized, manage multiple projects, and propose solutions is essential. Strong customer-service skills and strong interpersonal skills required. Perform other duties as required.


HS and 3 – 5 years of experience or equivalent combination of education and experience. A Bachelor’s Degree and 2 years to 3 years of experience is strongly preferred.

Required: Experience using Concur Travel and Expense program, including domestic and international expense reporting, as well as booking domestic and international flights, for both employees, students, and guests. Events experience, including but not limited to conference registration, hotel books, and catering orders. Experience monitoring and reviewing budgets.

Preferred: Experience using Qlikview spreadsheet program. Experience using University of Pennsylvania purchasing and travel card knowledge.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter