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Posting Details

Posting Details

Reference Number 40-27995
School Name Perelman School of Medicine
Org DE-Dermatology
Posted to the Web 02/21/2018
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8:00am-5:00pm
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


Working under the guidance of the Administrative Manager, provide administrative assistance support for the Chair, including:
* Assist with management of Chair’s calendar; ensure that all logistics are complete and that the Chair is provided with all appropriate background documentation for all meetings.
* Schedule Departmental meetings with Chair and prepare minutes as appropriate, in a timely manner.
* Schedule travel for the Chair, including attendance at external meetings and conferences, internal meetings and visits to other sites within Penn Medicine, and meetings/events with alumni, collaborators, and donors.
* Prepare, submit and track travel reimbursements & requests for payment for Chair.
* Assist with the preparation of correspondence, reports, documents and presentations for both internal and external audiences, including complex and sensitive communications, maintaining discretion and confidentiality at all times and ensuring timeliness of all activities.
Support development efforts for the department, in collaboration with the Development Office, including:
* Work closely with the Vice Chairs, Program Directors, Core Directors, and with individual clinical and research faculty to maintain an understanding of the Department’s key patient care and research programs, including the Skin Biology and Disease Resource-based Center, and the Penn Dermatology Oncology Center, and to collaborate in developing communication strategies with unified messages in support of development and marketing efforts.
* Assist with creating proposals for donors, and developing marketing and communication materials to highlight the Department’s academic and clinical achievements and community service efforts in a variety of formats such as newsletters, websites content, brochures, and videos.
* Coordinate site visits, donor events, and follow up communications, including professional interactions with prospective donors. Develop and maintain strong relationships with alumni and associated faculty, including outreach efforts to ensure integration and engagement in endowed events such as dinners, luncheons, and galas.
Serve as project coordinator and central point of contact for communication, change management, and organization of activities to support implementation of departmental strategic plans, including:
* Assist with preparing and updating department Strategic Plan documents, and develop minutes/action plans from faculty meetings and Strategic Leadership Team meetings.
* Oversee development and distribution of department newsletters, and work closely with faculty and administrative leaders to develop and update content for department website and social media pages.
* Coordinate developmental learning and integration opportunities for faculty and administrative leaders, including training programs/events and annual retreats
* Draft presentations for faculty and staff meetings to outline strategic plans, progress and accomplishments, and key metrics. Develop and maintain dashboards and other communication tools to capture and communicate information against the department’s tripartite mission.


High School Diploma or GED and 5 to 7 years of experience, or equivalent combination of education and experience, required. College degree or coursework a plus. Excellent oral/written communication and organizational skills plus ability to work independently and prioritize tasks. Ability to work cooperatively with diverse set of constituencies is essential, in addition to exceptional interpersonal skills and attention to detail. Must possess excellent computer skills (MS Office Suite) with working knowledge of web applications and the ability to create informative and engaging presentations and written communications in a variety of formats.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter