Skip to Main Content


Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Posting Details

Posting Details

Reference Number 50-27991
School Name University Library
Org Special Collections Library
Posted to the Web 02/21/2018
Posted Job/Salary Grade 027
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 9-5
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Penn Libraries serve the world-class faculty and students of Penn’s 12 schools. The Libraries’ collections comprise more than 7 million volumes, over 100,000 journals, some 2 million digitized images, and extraordinary rare and unique materials that document the intellectual and cultural experience of ancient and modern civilizations. Through our collaborative relationships, we supplement Penn’s great local collections with physical access to the Center for Research Libraries (approximately 5 million items), the combined holdings of the Ivies (more than 70 million volumes), and exclusive electronic access to some 2 million public domain titles in the HathiTrust. Today, the Libraries play an instrumental role in developing new technologies for information discovery and dissemination and are noted for groundbreaking work in digital library design. To learn more about the Penn Libraries, visit


Reporting to the Director of the Special Collections Processing Center, the Rare Book Cataloging Librarian (Librarian C) will be responsible for all aspects of the special collections print materials cataloguing operations, as well as End-processing: supervising full time para-professional rare book catalogers as well as students; independently defining policies and best practices; independently establishing cataloging priorities and workflows; and independently developing and implementing special projects, including seeking grant funding in support of these projects. The Rare Book Cataloging Librarian will play a central role in division wide strategic planning, and will work in collaboration with other divisions of the Library to develop innovative methods of describing and disseminating library material, reflecting the newest developments in the field. The Rare Book Cataloging Librarian will create original and copy cataloging of print material in all formats according to national rules and standards for 15th to 21th century titles in the Kislak Center for Special Collections, Rare Books and Manuscripts. The Rare Book Cataloging Librarian will be expected to make innovative contributions to collections processing writ large, and represent Penn Libraries at national and international levels.


An ALA-accredited Master’s degree in Library and Information Science, and a minimum of 3 years of experience, or equivalent education experience, are required. Five to seven years of experience strongly preferred.
Extensive working experience with rare books;
Advanced cataloging skills and knowledge of rare book bibliographic description, book transcription, collation, discipline standards in copy-specific physical description, and bibliographic concepts necessary to distinguish editions, impressions, issues, and states of a given printed title;
Cataloging skills and knowledge of other special collections printed formats, including continuing resources, graphic and cartographic materials
NACO training and experience creating name authority records
At least five years of professional experience with primary focus on original cataloging of rare materials and a working knowledge of online library systems, AACR2r, RDA, LCC, LCSH, DCRM, and MARC 21 format, as well as other appropriate cataloging and metadata standards;
Evidence of leadership, organizational, and project management skills; the ability to make decisions independently and work with initiative within the framework of departmental and Library policies and goals;
Evidence of supervisory skills; excellent oral and written communication skills.
Excellent knowledge of Latin and at least one modern European language. Familiarity with other European languages, and the ability to work with materials printed in those languages.

Knowledge of Ancient Greek, Hebrew and Yiddish
Evidence of active participation and involvement in professional and scholarly associations.
Experience writing grants

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter