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Posting Details

Posting Details

Reference Number 90-28007
School Name Development and Alumni Relations
Org AVP for Principal Gifts
Posted to the Web 02/20/2018
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 37.50
Position Type Full Time
Position Schedule 8:30 a.m.-5:00p.m.
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Development and Alumni Relations organization at the University of Pennsylvania is one of the premier development organizations in the world.

Penn’s Development and Alumni Relations (DAR) team members benefit from an exceptional work environment where professional excellence and individual pride in achievement are grounded in a strong institutional commitment to integrity and collegiality as we strive for collective success. For talented and innovative individuals, a career at the University of Pennsylvania offers the chance to be part of an exceptionally exciting environment at the nation’s first university.

We seek talented individuals who will constitute a community that draws on the strength that comes with a substantive institutional commitment to diversity. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship.

Penn’s commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our employees will be both stimulated and empowered to shape a better world.


The Office of University Stewardship at the University of Pennsylvania provides guidance for Development and Alumni Relations for broad-based stewardship efforts and school and center specific stewardship of their most generous donors. As part of the Principal Gifts department, responsibilities include stewardship of the University’s leading donors and assistance with stewardship needs of the University President.

The administrative coordinator works closely with the Senior Director to manage projects and implement programs to steward donors with a lifetime giving of $1 million or more. He or she will help in strengthening institutional relationships with prospects and donors by assisting with and facilitating communication and invitation design, personalized stewardship plans, data tracking, recognition gifts, and special events.

Primary Duties:

Assist with Principal Gifts department events where stewardship is the central feature. Manage invitation mailings. Write and compile complex briefing materials. Handle RSVPs and staff events as needed. Use ATLAS to run donor reports and monitor monthly stewardship reports. Track Academy membership and recognition names in ATLAS. Ensure stewardship data is accurately recorded.

Provide graphic design support for Principal Gifts department. With guidance from the Senior Director, design invitations, emails and collateral materials for Principal Gifts department events and stewardship needs.

Use iModules to format and send approved invitations and communications to various donor groups. Run reports from iModules on responses and usage.

Work with other administrative professional staff in the department to collaborate on phone coverage when needed, primarily during lunch hours or when other staff members need to be out of the office.

Assist with production of personalized greeting cards for donors from the president or other University administrators. Handle mailings for unique donor gifts from the president.

Organize meetings of the Stewardship Communications Group and select stewardship events. Coordinate agendas and presentation materials, reserve locations, arrange guest speakers, handle RSVPs, and work with caterers to select meals.

Maintain University Stewardship handbook, including stewardship procedures and catalog stewardship ideas. Prepare expense forms and serve as Ben Financials end-user.

Special projects as assigned.


High School diploma required, bachelor’s degree preferred. 5-7 related experience or equivalent combination of education and experience required. Excellent computer skills with high proficiency in Microsoft Office required. Graphic design capabilities, including knowledge of Adobe Creative Suite applications, specifically InDesign, Illustrator and Photoshop. Knowledge of email marking programs preferred. Excellent communication and interpersonal skills; attention to detail; ability to handle multiple priorities simultaneously; strong organizational and prioritization skills; ability to exercise considerable initiative and independent judgment and discretion in working with highly confidential matters. This position requires a high level of professionalism, discretion, diplomacy, and confidentiality. Must be comfortable working with a diverse group of colleagues at all levels across the organization. Background in fundraising, communications, or graphic design preferred. Have the ability to work as a team player and provide support during events and/or activities when necessary.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Please rate your level of expertise using Microsoft Office.
    • No experience
    • Basic
    • Intermediate
    • Advanced
  5. * Do you have experience in fundraising and communications?
    • Yes
    • No
  6. * Please rate your level of expertise using graphic software such as Illustrator, Photoshop and InDesign.
    • No experience
    • Basic
    • Intermediate
    • Advanced

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents