Skip to Main Content


Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Posting Details

Posting Details

Reference Number 40-27427
School Name Perelman School of Medicine
Org SM-DN-Masters in Health Policy Research
Posted to the Web 02/15/2018
Posted Job/Salary Grade 024
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8-5, M-F
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


Provide dedicated calendar support and management for standing faculty members affiliated with the Master of Science in Health Policy Research (MSHP), National Clinician Scholars Program (NCSP) and the Center for Healthcare Improvement and Patient Safety (CHIPS).

Perform general clerical duties as needed, including, but not limited to, copying, data entry, creating and editing documents, spreadsheets and PowerPoint presentations, inventorying supplies and preparing meeting materials.

Manage all Master of Science in Health Policy Research (MSHP), National Clinician Scholars Program (NCSP) and Center for Healthcare Improvement and Patient Safety (CHIPS) events (both standing meetings/events and special events), including, but not limited to, securing locations, ordering catering, managing invitations, reminders and attendee tracking, preparing event materials and acting as the on-site contact.

Create purchasing requisitions for all catering and supplies for the Master of Science in Health Policy Research (MSHP), National Clinician Scholars Program (NCSP) and the Center for Healthcare Improvement and Patient Safety (CHIPS).

Maintain detailed and accurate financial records and complete monthly financial reconciliations.

Process all reimbursements via Concur and PDA forms for the Master of Science in Health Policy Research (MSHP), National Clinician Scholars Program (NCSP) and Center for Healthcare Improvement and Patient Safety (CHIPS).

Oversee program facilities, including classroom setup and room reservations.

Coordinate and manage admissions and provide general support for Center for Healthcare Improvement and Patient Safety (CHIPS) fellowship, Center for Healthcare Improvement and Patient Safety (CHIPS) certificate and an affiliated training grant.

Other duties as assigned.


A High School Diploma or GED and 3 years to 5 years of experience or equivalent combination of education and experience required. Must be able to work directly and effectively with multiple constituencies, including faculty, students, senior administrators and staff. Highly proficient with word processing, databases, presentation and organizational computer programs and tools (MS Word, Excel, Power Point, file sharing services and calendar programs).
Experience with proprietary Penn systems, including BEN Financials, is a plus. Strong organizational skills. Strong attention to details. Ability to work under changing deadlines, priorities, and pressure. Able to exercise discretion with confidential information.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter