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Posting Details

Posting Details

Reference Number 93-24181
School Name Business Services
Org Computer Connection
Posted to the Web 03/01/2017
Posted Job/Salary Grade 026
Employment Type Exempt
Hours 40.00
Position Type Full Time
Position Schedule M-F, office hrs
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Computer Connection is the campus computer retail outlet for faculty, staff and students of the University, as well as the University of Pennsylvania Health System. The store offers educational discounts on computers, hardware, software, accessories and supplies.

The position provides financial expertise for two cost centers, the Computer Connection and the Office of Software Licensing. Key responsibilities include leadership/active participation in the five (5) year strategic planning process, periodic forecasting, and the annual operating budget. The position has ongoing budget responsibility for a variety of functional areas (operations, inventory, sales forecasting, purchase accounting/reconciliation), analysis of various financial results; accounting compliance (PCI compliance, tax). Operations includes budget forecasting, collections, retail accounting, and routine/ad hoc reporting from multiple databases.

The position is also responsible for identifying areas to improve current procedures, recommend changes, and lead/participate in initiatives aimed at streamlining processes.

The incumbent works closely with the central finance team of the Division of Business Services.

Other responsibilities include managing the inventory reconciliation process, monitoring retail inventory purchases, reconciling expenses in the University’s Oracle-based financial system (BEN) with the store’s inventory management system, and ensuring retail value of merchandise is accurately represented. Manage retail invoice payment process, ensuring compliance with University’s Procure-to-Pay standards. Reconcile revenue in the University’s Oracle-based financial system (BEN) with store’s sales system, ensuring all tender sources are accounted for in the University’s Oracle-based financial system (BEN). Prepare monthly, quarterly and annual journal entries to book sales revenue, sales tax and balance sheet adjustments. Prepare reports detailing balance sheet activity as part of divisional business control metrics (BCM) processes. Manage departmental tax submissions to the University’s Corporate Tax Office, including monthly sales tax reports by state, and annual Unrelated Business Income Tax (UBIT) statements. Manage departmental accounts receivable collections process, obtaining payment for past due invoices from non-profit affiliate customers, assessing risk and making recommendations regarding delinquent accounts.


A Bachelor’s Degree is required and 3 to 5 years experience or equivalent combination of education and experience. Strong financial and accounting skills are required; familiarity with GAAP a plus. Experience in retail accounting or a related profession is required, including experience with retail math, accounting, invoices, accounts receivable and payable, and inventory management. Experience with Oracle-based financial systems, common reporting tools using object-based queries (eg Business Objects),budgeting software (eg Hyperion, Smartview), and business planning, metrics and reporting software (eg Clearpoint) or equivalent financial tools preferred. Effective communication skills and demonstrated ability to work cooperatively with colleagues is also essential, as are strong organizational skills. Strong problem solving, analytical and organizational skills a must, with ability to work independently under deadlines.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you possess experience in retail accounting or a related profession?
    • Yes
    • No
  5. * Do you possess experience with GAAP?
    • Yes
    • No
  6. * Do you possess hand on experience with Oracle-based financial systems?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter