Posting Details

Posting Details

Reference Number 40-27855
School Name Perelman School of Medicine
Org BE-Epidemiology Division
Posted to the Web 02/13/2018
Posted Job/Salary Grade 026
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8:30-5:00pm
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education. http://www.med.upenn.edu/


The Executive Coordinator will act as the primary contact for all administrative activities for the Chair of the Department of Biostatistics, Epidemiology and Informatics/Director of the Center for Clinical Epidemiology and Biostatistics. He/she will manage the Chair/Directors’ daily interactions with visitors, collaborators, senior management, staff, external colleagues, etc. This person will oversee the daily operation of the Chair/Director’s office. The incumbent will also participate in other Department/Center activities, e.g., development, communications and faculty affairs. He/she will provide calendar management to the Director of Finance and Director of Academic Operations. S/he will also provide support for the Chair’s research portfolio and extramural activities.
The Executive Coordinator will also perform various duties in support of the faculty affairs process for the Department and Center. Responsibilities include: processing secondary faculty appointments, reappointments, promotions; adjunct faculty appointments, reappointments and promotions; visiting professor appointments, reappointments; and CCEB appointments, reappointments for Associate, Adjunct and Affiliate Scholars. S/he will ensure timely submission of dossiers to faculty affairs, provide support to the Faculty Affairs Manager with faculty affairs processes, input CVs to FEDS, escort candidates during faculty visits and process visas when needed.


A Bachelor’s Degree and 2 to 3 years of experience, or an equivalent combination of education and experience, are required.
This role requires a high level of independence, excellent interpersonal skills, and ability to prioritize and pursue multiple simultaneous tasks in a time-sensitive manner. The ability to handle confidential and highly sensitive issues is also required. This position frequently requires work outside of normal work hours as well as work on weekends.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link http://jobs.hr.upenn.edu/postings/34541

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter