ADMINISTRATIVE ASSISTANT, PENN MEDICINE

Posting Details

Posting Details

Reference Number 90-27927
Posted Job Title ADMINISTRATIVE ASSISTANT, PENN MEDICINE
School Name Development and Alumni Relations
Org Penn Medicine Development
Posted to the Web 02/03/2018
Posted Job/Salary Grade 023
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8:30 a.m.-5:30 p.m.
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Development and Alumni Relations organization at the University of Pennsylvania is one of the premier development organizations in the world.

Penn’s Development and Alumni Relations (DAR) team members benefit from an exceptional work environment where professional excellence and individual pride in achievement are grounded in a strong institutional commitment to integrity and collegiality as we strive for collective success. For talented and innovative individuals, a career at the University of Pennsylvania offers the chance to be part of an exceptionally exciting environment at the nation’s first university.

We seek talented individuals who will constitute a community that draws on the strength that comes with a substantive institutional commitment to diversity. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship.

Penn’s commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our employees will be both stimulated and empowered to shape a better world. http://darrecruiting.upenn.edu/why-choose-penn/about-dar

Duties

Penn Medicine is one of the world’s leading academic medical centers, dedicated to the related missions of medical education, biomedical research, and excellence in patient care. Penn Medicine consists of the Raymond and Ruth Perelman School of Medicine at the University of Pennsylvania (founded in 1765 as the nation’s first medical school) and the University of Pennsylvania Health System, which together form a $6.7 billion enterprise.

The Perelman School of Medicine has been ranked among the top five medical schools in the United States for the past 20 years, according to U.S. News & World Report’s survey of research oriented medical schools. The School is consistently among the nation’s top recipients of funding from the National Institutes of Health, with $392 million awarded in the 2016 fiscal year.

The University of Pennsylvania Health System’s patient care facilities include: The Hospital of the University of Pennsylvania and Penn Presbyterian Medical Center which are recognized as one of the nation’s top Honor Roll hospitals by U.S. News & World Report Chester County Hospital; Lancaster General Health; Penn Wissahickon Hospice; and Pennsylvania Hospital, the nation’s first hospital, founded in 1751. Additional affiliated inpatient care facilities and services throughout the Philadelphia region include Good Shepherd Penn Partners, a partnership between Good Shepherd Rehabilitation Network and Penn Medicine.

Penn Medicine is committed to improving lives and health through a variety of community-based programs and activities. In fiscal year 2016, Penn Medicine provided $393 million to benefit our community.

Reports to three 3 Development professionals for Penn Medicine Development’s Individual & Organizational Giving Division. Under limited supervision, provide secretarial and administrative support to assigned professional staff in the Individual and Organizational Giving division of PENN Medicine Development and Alumni Relations for the Abramson Cancer Center Development team, as well as shared administrative
responsibilities for the department.

Responsibilities:

Provide information to faculty, staff, alumni, students, volunteers, trustees, and grateful patients concerning PENN Medicine Development and Alumni Relations (PMDAR), the Individual and Organizational Giving division – Abramson Cancer Center team.

Prepare correspondence: draft, format, type, and proofread letters, manuscripts and proposals using word processing equipment.

Organizational activities on behalf of supervisors including filing, copying, distribution and data entry, make arrangements for meetings and travel, and prepare expense account forms. Track all expenditures for supervisors.

Coordinate mass mailings and serve as administrative support for cultivation events, including staffing events.

Share responsibility with departmental AA staff for answering telephones, and participating in inter-campus deliveries/pick-ups.

Assist with staffing and greeting at special events and group projects, and other PENN Medicine Development activities as necessary.

Record ATLAS and prospect management entries and gifts processing as needed by supervisors and unit.

Engage in basic development research using standard reference and files.

Maintain calendar and arrange travel itineraries and accommodations. Open, review, and distribute mail within scope of authority.

Coordinate priorities for assigned PENN Medicine Development professional staff and works as a team with all PENN Medicine Development staff and other administrative support staff on Individual and Organizational activities.

Perform other duties as assigned.

Qualifications

High school diploma and post-secondary education degree preferred. 1-3 years of administrative or other professional experience preferred. One year of experience in development highly desirable. Knowledge of computer programs and databases required. Proficient in typing and word processing. Knowledge of MS Office, MS Word and MS Excel required. Ability to handle complex and highly confidential materials. Ability to lift up to 50 pounds. Ability to work with peers and all levels of management and to operate effectively in larger, busy department. Attention to detail and excellent communications skills preferred.


The incumbent works on a daily basis with and through senior institutional officers, trustees, donors and volunteers, administrators, faculty, grateful patients and families, and development/alumni affairs/ public affairs colleagues, and must have experience, judgment, and communications skills commensurate therewith.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/34425

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have at least 1-3 years of administrative support experience within a professional office setting?
    • Yes
    • No
  5. * Do you have 1 year experience in development?
    • Yes
    • No
  6. * Do you have advanced knowledge in Microsoft Office and the ability to work with databases?
    • Yes
    • No
  7. * Do you have the ability to handle complex and highly confidential materials?
    • YES
    • NO
  8. * Are you comfortable working with a diverse group of colleagues at all levels across the organization?
    • Yes
    • No
  9. * Do you have excellent organizational, interpersonal and communication skills, both oral and written?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents