Skip to Main Content

FINANCIAL ADMIN COORD

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Posting Details

Posting Details

Reference Number 35-27881
Posted Job Title FINANCIAL ADMIN COORD
School Name School of Social Policy and Practice
Org Social Policy & Practice
Posted to the Web 02/01/2018
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 35
Position Type Full Time
Position Schedule 9-5
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The School of Social Policy and Practice contributes to the advancement of more effective, efficient, and humane human services through education, research, and civic engagement. In pursuit of this mission, our theory-based masters and doctoral programs in social work, social welfare, nonprofit leadership, and social policy encourage students to think and work across disciplinary lines and cultures as well as across national and international boundaries. https://www.sp2.upenn.edu/

Duties

The Financial Administrative Coordinator is a key member of the financial team who will work under the direction of the Associate Director Finance and Administration to provide financial, administrative and functional support to the school. This involves maintaining the implemented Chart of Account, analyzing and monitoring expenditures, reconciliation of funds to ensure they are aligned with the projected COAs; Perform the duties of a Purchase Order Manager for purchases up to $5,000; Work collegially with the Finance team during the year- end closing process. Process stipend and tuition payments, manage and maintain the financial records for PhD students. Work closely with SP2’s Registrar to ensure that student records are accurate and up to date. Maintains the business transaction files for the school

Qualifications

High School Diploma or GED and 5 to 7 years of experience, or equivalent combination of education, are required; Associate’s degree or higher preferred . Must have excellent interpersonal and organizational skills with the ability to prioritize and manage multiple projects; demonstrate the ability to work independently and as a part of a team within a goal-oriented environment. High attention to detail, accuracy and follow through required. Knowledge of the following University systems for financial management programs preferred: BEN Financials, Business Objects, Concur, and PennWorks. Strong computer skills with proficiency with MS Office required.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/34322

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have experience with BEN Financials, Business Objects, Concur, and PennWorks?
    • Yes
    • No
  5. * Do you have experience maintaining chart of accounts, analyzing and monitoring expenditures, and reconciling funds?
    • Yes
    • No
  6. * Do you possess strong computer skills and working knowledge of Microsoft Office tools (e.g., Word, Excel, PowerPoint)?
    • Yes
    • No
  7. * Do you have excellent organizational, interpersonal and communication skills, both oral and written?
    • Yes
    • No
  8. * Do you have the ability to work independently while functioning as part of a team?
    • yes
    • no
  9. * Do you possess demonstrated ability to exercise discretion in handling confidential and sensitive information. Ability to prioritize and manage multiple projects simultaneously; meticulous attention to detail and a high degree of professionalism required?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents