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GRANTS MANAGER A/B

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Posting Details

Posting Details

Reference Number 40-26096
Posted Job Title GRANTS MANAGER A/B
School Name Perelman School of Medicine
Org DM-Department of Medicine
Posted to the Web 01/31/2018
Posted Job/Salary Grade 027/028
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 8-5
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education. http://www.med.upenn.edu/

Duties

The Grants Manager will manage pre and post-award activities for a diverse sponsor portfolio within the Special Operations Unit in the Department of Medicine. The Special Operations Unit is a new group consisting of specialized Grants Managers that are utilized, on an as needed basis, to provide support throughout the DOM divisions. Specialized support includes multi-divisional project management on complicated grants (including training grants, program projects, clinical trials, and projects with multiple subcontracts), onboarding support and training for new employees, and pre-award support in budget and proposal development. The Grants Manager will manage post award activities, including account setup, and monitor/ review all sponsored projects expenditures including fund projections. They will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance, meet with principal investigators to discuss and advise them on financial issues related to their portfolios, maintain salary grids and work with payroll coordinator to ensure faculty and staff are paid correctly, and assist in the preparation of effort reports. They will also participate in specific projects, including the annual budget submission and the development and implementation of standard operating procedures throughout DOM.

Manage proposal development, budget development and related pre-award activities for diverse sponsor portfolio. Manage post award activities including account setup, monitor and review of all sponsored projects expenditures including fund projections. Monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance. Meet with principal investigators to discuss and advise them on financial issues related to their portfolios. Maintain salary grids and work with payroll coordinator to ensure faculty and staff are paid correctly. Assist in the preparation of effort reports. Participate in specific projects, including the annual budget submission. Work on the more complicated grants including training grants and program project with multiple sub-contracts.

Grants Manager B: The Grants Manager B will work more independently and actively participate in specific projects, including the annual budget submission. The Grants Manager B will work on the more complicated grants including training grants and program project with multiple sub-contracts Moreover, it is expected that the Grants Manager B candidate will have a greater grants management experience than the Grants Manager A candidate, such that s/he can make greater contributions, including engaging in financial analysis.

The grants manager will report to the Director of Research Administration for the Department of Medicine; have an indirect reporting relationship on an as needed basis with multiple DOM Divisions; and the PSOM Office of Research Support Services.

Qualifications

The candidate will possess strong organizational, data management and documentation skills, is attentive to detail and strives for accurate results, has the ability to work both independently and cooperatively, and demonstrates excellent interpersonal skills.

Grants Manager A:
Bachelor’s degree and 3 years to 5 years of experience or equivalent combination of education and experience required. Experience with NIH and other federal granting agencies is required. Proficiency with Microsoft Excel, Adobe, and Business Objects. Excellent critical thinking, analytical, verbal and written communication is required. Working knowledge of Uniform Guidance is required. Ability to apply solid organizational and time management skills to a deadline drive, multiple priority work environment is required.
Familiarity with UPENN sponsored research policies and related financial system is preferred.

Grants Manager B:
Same as Grants Manager A with five to seven years of grant and contract administration or an equivalent combination of education and experience. Master’s degree preferred.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link http://jobs.hr.upenn.edu/postings/29119

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have experience with NIH and other federal granting agencies?
    • Yes
    • No
  5. * Are you proficient with Microsoft Excel, Adobe, and Business Objects?
    • Yes
    • No
  6. * Do you have a working knowledge of Uniform Guidance?
    • Yes
    • No
  7. * Are you familiar with UPENN sponsored research policies?
    • Yes
    • No
  8. * Are you familiar with sponsored research policies?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter