Posting Details

Posting Details

Reference Number 40-27776
School Name Perelman School of Medicine
Org PS-Affective Disorders Program
Posted to the Web 01/30/2018
Posted Job/Salary Grade 026
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 8:30-5
Months 12
Position Length Contingent Upon Funding
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


Under general direction of the Business Administrator provide financial management and support for several units within the Dept. of Psychiatry. Review, analyze, summarize and interpret financial data for sponsored program activities. Also includes pre and post award oversight, assist in monthly reporting and monitoring of sponsored programs, monitor and generate reports to ensure compliance with sponsor guidelines and University policies.
Job duties include: Process PDA form payments, manage a petty cash box, process and approve purchase orders, process purchasing card requests, process independent contractor requests form and limited engagement forms, invoicing for industry trials and HIV Prevention mobile Unit activities; complete budget journals, complete journal entries, approve Concur expense reports, manage clin card approvals, provide assistance to faculty with proposal development in Penn ERA, budget development, proposal submission (electronic and paper submissions) and related pre-award issues, reviewing and approving reimbursements, monitoring and reviewing sponsored project expenditures, reconciling of accounts, and producing monthly financial reports.
Position reports to the Business Administrator with a dotted reporting line to PSOM’s Office of Research Support Services


Bachelor’s degree in Accounting or related field and 2-4 years of experience in an academic setting or an equivalent combination of education and experience required. Grant accounting experience preferred. Excellent oral and written communication skills. Ability to handle multiple tasks and meet deadlines.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have a Bachelor's Degree in Accounting?
    • Yes
    • No
  5. Do you have experience in grant accounting?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter