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CONFERENCE AND PROGRAM MANAGER

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Posting Details

Posting Details

Reference Number 95-27740
Posted Job Title CONFERENCE AND PROGRAM MANAGER
School Name Residential and Hospitality Services
Org HS Conference and Guest Housing
Posted to the Web 01/30/2018
Posted Job/Salary Grade 026
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule M-Sun, as required, incl. evenings & weekends.
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Residential & Hospitality Services (RHS) provides essential 24/7 services for the University of Pennsylvania, comprising student housing, residential and campus dining services, conference and event services, University Club operations, and services for those seeking off campus housing. RHS responsibilities include administering housing-related services to 11 College Houses and Sansom Place (graduate and undergraduate housing) across campus, working with other partners to provide students and guests with services that support living and learning in the University residences; and overseeing numerous food operations and dining services to ensure delivery of consistent, high-quality food to a diverse on-campus clientele through a wide variety of venues. http://cms.business-services.upenn.edu/hospitality-services/

Duties

The Conference and Program Manager Hospitality Services (HS) is responsible for developing and managing the on-campus partner relationships to facilitate the needs of our customers. This position will serve as an account manager position responsible for external organizations and University of Penn clients who may host a variety of academic based symposiums, various conferences and events. Also includes potential sports and youth groups and other summer groups requiring lodging in residence halls. Thus, as a member of this dynamic organization, you will be expected to work outside of your regular shift during peak activity periods May – August (e.g.: Summer Conferences, Summer Camp Season & Move-in) This position reports to Associate Director of Conference and Programs (HS) and works closely with General Manager (HS) and Operations Team as part of the HS team in achieving the department’s financial goals and product and service excellence. Further information about our operation is available at: http://www.destinationpenn.com/

Qualifications

A relevant Bachelor’s Degree and 2 years to 3 years of experience or equivalent combination of education and experience, are required; 3 years to 5 years of experience preferred.. Ability to provide superior customer service. Evidence of strong relationship management skills. Experience in a university/academic setting highly regarded. Masters degree preferred. Demonstrated experience with program development and delivery. Excellent oral, written and interpersonal communications skills. Demonstrated ability to work as a team member and to manage multiple projects simultaneously and to work independently. Availability and willingness to work alternative work schedule, including during summer and evenings/weekends as client program requires.

The Department of Residential and Hospitality Services provides essential 24/7 services for the University of Pennsylvania. Thus, as a member of this dynamic organization, you will be expected to work outside of your regular shift i.e. weekends during peak activity periods May – August (e.g.: Summer Conferences, Summer Camp Season & Move-in) or when normal campus operations are suspended (e.g.: inclement weather). To the extent possible, managers will provide timely notice of modified work schedules.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/34289

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Can you confirm that you are willing and able to commit to the hours outlined in the job description?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter