Skip to Main Content


Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Posting Details

Posting Details

Reference Number 40-27792
School Name Perelman School of Medicine
Org PA-Pathology Bioresource
Posted to the Web 01/23/2018
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8-5pm
Months 12
Position Length Contingent Upon Funding
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The Data and Records Transcription Coordinator will support the transcription and verification of data from cell and gene therapy clinical trials supported by the Clinical Cell and Vaccine Production Facility (CVPF) at the University of Pennsylvania. This position will reside within the CVPF Scientific Affairs functional group and will work closely with other functional groups of the CVPF, as well as academic and industry collaborators.

Responsibilities will include but are not limited to:

* Become proficient in the use of all applicable databases used by the CVPF to perform data entry of clinical manufacture data, or as applicable. Coordinate the source data verification (SDV’s) and/or data entry, as needed.
* Ensure CRF fields in the database are in alignment with CVPF manufacturing records.
* Initiate database updates when necessary.
* Participation in and compilation of related study information in support of study monitoring visits, internal investigations, or ad-hoc requests, when applicable.
* Verification that all required by study procedures are completed and transcription of data points from the source documents (e.g., MFG reports) into the Case Report Forms (CRFs) is done accurately and without errors.
* Responsible for performing data entry into the appropriate database(s) (e.g. PPD, Oracle, etc), ensuring it is performed in an accurate manner and without errors.
* Assume a lead role for a study which may include study specific data entry training and identification of resource needs.
* Update and maintain study related patient lists and calendars, as needed.
* Respond to data queries and obtain signatures from study staff as needed.


The minimum of a High School diploma and 5 years of experience, or an equivalent combination of education and experience, required. College degree or coursework preferred.
1. Previous working experience in a GMP environment is required.
2. Demonstrated experience of working collaboratively in a team environment is required.
3. Demonstrated experience meeting critical deadlines; maintaining precision and accuracy, and performing under pressure are required.
4. Demonstrated proficiency utilizing computer software is required.
5. This position mandates the highest degree of attention to detail

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter