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Posting Details

Posting Details

Reference Number 40-27644
School Name Perelman School of Medicine
Org CC-Cancer Center
Posted to the Web 01/10/2018
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8am-5pm
Months 12
Position Length Contingent Upon Funding
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The Breast Cancer Clinical Research Program at the Abramson Cancer Center at the University of Pennsylvania seeks a full-time Clinical Research Administrative Coordinator to provide high-level support to the Breast Cancer Clinical Research Unit

The Clinical Research Administrative Coordinator will report directly to the Study Team Manager with functional supervision provided by the PI and Program Manager. The primary responsibilities of the successful candidate will be:

* Provide clinical support by quickly and accurately recording essential clinical or patient information from providers and patients for screening for clinical trial eligibility, convey this information to the appropriate clinical research staff, procure medical records needed for assessment, schedule tests and appointments needed for clinical research visits and ensure that these are scheduled according to the specific protocol for the clinical trial in which the patient will or is participating;
* Manage scheduling of programmatic meetings (both internal and with external entities) and research conferences, assemble and distribute materials for such meetings, process reimbursement for expenses incurred for meeting activities, and attendance of meetings and conferences as requested;
* Prepare/format written correspondence on behalf of study PIs, and research staff, ensuring that all correspondence and other written materials and presentations are accurate and prepared in a timely manner;
* Act as a liaison with various external and internal constituencies on behalf of Breast Clinical Research Program investigators keeping them apprised of issues and action items; establish good working relationships with research partners, research sites, and affiliated organizations;
* Assist with development and preparation of clinical study documents, project-related reports, manuscripts, clinical concepts, research study protocols, and presentations;
* Assist with any relevant submissions to regulatory entities to ensure timely adherence to important deadlines, collection, processing and assistance in the compilation and verification of research data, create graphs/figures for data presentations and publications;
* Other duties will be performed for the Director and Co-Director of the Breast Cancer Clinical Research Unit as deemed necessary and important.


A High School Diploma or GED and 5 years to 7 years of experience or equivalent combination of education and experience required. Bachelor’s degree is preferred. The successful applicant will exhibit strong organizational skills, meticulous attention to detail, and critical troubleshooting abilities.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter