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Posting Details

Posting Details

Reference Number 40-27577
School Name Perelman School of Medicine
Org RM-Rehabilitation Medicine
Posted to the Web 01/04/2018
Posted Job/Salary Grade 026
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 8AM - 4:30PM
Months 12
Position Length Contingent Upon Funding
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The ideal candidate will be detail oriented and well-organized to assist in maintaining research studies in the physical medicine and rehabilitation department and in the physical medicine and rehabilitation robotics lab. The position is 50% time as the CRC for the department assisting the research director and all faculty and trainees in the PM&R department with research especially the regulatory and compliance aspects of it and 50% of the time as the CRC for the rehabilitation robotics lab assisting the PI of the lab with associated compliance and research projects associated with the lab related to robotics, neuroscience, physical medicine, and neurorehabilitation research.
General responsibilities include writing and coordinating Institutional Review Board (IRB) submissions, including annual continuing reviews for the University of Pennsylvania IRB and the CHOP IRB or Veterans Affairs Philadelphia’s IRB or others as needed. Other duties include maintaining clinical trials, gov registrations, maintaining regulatory binders; conducting internal monitoring efforts to ensure compliance with IRB regulations; maintaining numerous database and study files; managing data and ensuring accurate entry; maintaining all incoming video/audio files for various studies. In addition, the rehabilitation robotics lab responsibilities include: recruitment and coordination of schedules for interested and enrolled patients; conducting clinical assessments and interviews with subjects/patients; administering a variety of surveys/questionnaires; writing reports to reflect the results of completed assessments; recruiting and consenting patients for participation in studies; providing case management, organizing patient charts and information, and maintaining all aspects of confidentiality and patients’ rights; conducting risk assessments with patients as needed; analyzing and coding research data, program evaluation data, and conducting literature reviews to contribute to manuscripts and grants; coordinating subject; Assist in compiling recruitment literature, ads, flyers, department and lab web pages, packets, recruitment and collection kits etc; and supporting data anslysis including statistics.
The successful candidate will also be expected to do the following:
1. Collaborate and confers with PI on study-related project management and patient recruitment.
2. Interact with community and give information on research and quality improvement studies that are active in the department
3. Interact with other CRCs, sponsors, and IRB personnel to help answer regulatory and compliance issues
4. Interact with IACUC protocols and provide oversight for animal studies
5. Assist in training, monitoring and supporting faculty, research engineers, resident, fellows, work study students and other lab and department personnel, trainees and staff to ensure that they comply with human subject research FDA and government requirements.
6. Maintains a high degree of security and quality control of patient/subject information in keeping with study protocol.
7. Attend and present at relevant department and laboratory meetings and activities.
8. Provide administrative support/coordination for projects, grant deadlines, grant opportunities and grant applications and submissions.
9. Work with PI on the research and quality improvement projects, writing of manuscripts, management of regulatory and technical progress submissions to funding agencies.
10. Provide daily overall management of multi-year research projects working in collaboration with the Principal Investigators and the research team.
11. Provide assistance with biostatistics to support basic data analysis


Bachelor’s degree in engineering, physical therapy, or exercise science with 2yrs-4yrs. experience in research or a clinical setting or a combination of education and experience required. Master’s degree preferred.
Any experience with a gait laboratory and acquisition of biomechanical data is a plus.
Knowledge of protocol management and oversight of clinical studies with a Certification as a research coordinator preferred, but not required. Skills in dealing with research subjects, working in or with research labs and in an interdisciplinary team environment with minimal supervision and inflexible deadlines. Will provide administrative compliance with all Penn requirements in managing protocols. Excellent interpersonal skills are required with the ability to interface with all levels in a fast-paced environment using sound judgment and organizational savvy. Strong PC related skills in MS Office and related database management such as RedCAP. Preference will be given to candidates with applicable background in research, particularly in the context of medical setting. Knowledge of IRB and human research protection regulations required. Knowledge of IACUC and animal studies regulations would be a plus. Excellent writing skills. Position contingent upon funding.
Special Requirements
Background Check Required. Must pass Pennsylvania’s Child Protective Services Act (also known as Act 73) background checks, within 30-90 days of employment.
Ability to enter an Magnetic Resonance Scanning Area – no metal implants or pacemakers.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter