Posting Details

Posting Details

Reference Number 40-27501
School Name Perelman School of Medicine
Org SM-DN-Office of Clinical Research
Posted to the Web 12/21/2017
Posted Job/Salary Grade 027
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 8:30-5:30
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The Clinical Research Financial Specialist, Sr. is an integral member of the Office of Clinical Research (OCR) in the Perelman School of Medicine and reports to the Director of Finance in the OCR. The Clinical Financial Specialist, Sr. is responsible for:
Coordinating operational and administrative efforts with senior departmental administration and central offices for the initiation, development, and execution of clinical research proposals and administrative management of the executed industry sponsored contracts; Leading budget development for clinical research studies. This will require collaboration with Investigators, study teams and other University offices to ensure accurate and timely study specific budgets are created; Reviewing, processing, and approving industry-sponsored clinical research proposals in Penn-ERA and working closely with departmental grant and business administrators to resolve open issues and facilitate the approval process within department time frames; Reviewing and approving requests for Research accounts, such as Research Billing Numbers, research study and research guarantor accounts, while ensuring the necessary documents are consistent and complete before study activation in EPIC; Responsible for completing and managing post award activities, including research patient care cost allocations, expenditure rates, and residual balance analysis and transfers/refunds; Responsible for providing support for the Finance Unit in the operations of granting access to internally developed research applications, and creation of research accounts; Communicates with Department and Research Teams on the approval process of research patient care costs and monitor open balances to evaluate timely responses; Assist in the development, design, and implementation of training materials, such as e-learning modules, Tip Sheets, and webinars in collaboration with EPIC collaborators.


A Bachelor’s degree and 3 years to 5 years of experience in finance, billing or accounting, or equivalent combination of education and experience, required. Masters degree preferred;. Working knowledge of medical terminology and medical billing is preferred; Knowledge of federal regulations related to clinical research and experience working in an administrative setting preferred; Must work well as part of a project team and have strong analytical, spreadsheet, and database skills; Excellent communication and effective writing skills are a must.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
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    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter