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Posting Details

Posting Details

Reference Number 60-27471
School Name Morris Arboretum
Org Arboretum Development
Posted to the Web 12/02/2017
Posted Job/Salary Grade 024
Employment Type Non-Exempt
Hours 35.00
Position Type Full Time
Position Schedule M-F, 9am-5 pm(1hr unpaid bk); some weekend/pm work
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Morris Arboretum of the University of Pennsylvania is a historic public garden and educational institution located 15 miles from campus in historic Chestnut Hill. It promotes an understanding of the relationship between plants, people and place through programs that integrate science, art and the humanities. The Arboretum conducts four major activities: education, research, outreach, and horticultural display. As the official Arboretum of the Commonwealth of Pennsylvania, the Morris Arboretum provides research and outreach services to state agencies, community institutions and to citizens of Pennsylvania and beyond.


Reporting to the Manager, Membership and Development Data Systems, the Membership and Development Data Assistant is responsible for timely and accurate processing, acknowledgement, and fulfillment of gifts and memberships made to the Morris Arboretum. This includes creating new and updating donor records, as well as processing cash, checks, credit cards, online gifts, securities, and wire transfers. All gifts and memberships are recorded in two databases – Atlas, the University of Pennsylvania’s Development and Alumni Relations database, and Raiser’s Edge. Processing includes reconciliation to ensure data integrity in the two databases. Customer service to members, donors, and internal customers is a function of the position. General administrative responsibilities, such as ordering supplies and maintaining supply inventories, are included in the responsibilities. This position requires an individual who is highly detail and process oriented. Some evening and weekend work are required.


A high school diploma or GED and 3 to 5 years of experience, or equivalent combination of education and experience, are required Associate’s Degree and 1 to 2 years of experience strongly preferred. Highly detail oriented with a critical degree of accuracy regarding data entry and financial reconciliation; good interpersonal and organizational skills; ability to prioritize work and meet deadlines; good problem-solving and analytical skills; excellent written and verbal communication skills; ability to work well as a team member and to work independently; ability to understand and follow directions and complex policies and procedures; and ability to deal with confidential data. Experience working with Microsoft Office, including Excel and Word, is required. Experience using a fundraising database is required with a preference to those with experience using Raiser’s Edge and/or the University’s Atlas database. Valid driver’s license required.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter