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Posting Details

Posting Details

Reference Number 40-27567
School Name Perelman School of Medicine
Org NE-Neurology
Posted to the Web 12/12/2017
Posted Job/Salary Grade 025
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 8am to 5pm
Months 12
Position Length Contingent Upon Funding
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The Department of Neurology is recruiting a Clinical Research Coordinator A to support the Center for Neuroengineering and Therapeutics (CNT) in investigator-sponsored and clinical trials research in epilepsy. The primary responsibility of the coordinator will be managing all regulatory aspects of the CNT protocols, subject tracking and communicating subject information and data to research groups, and collecting and maintaining all of the subjects’ clinical data abstracted from primary medical records.

With minimal supervision, this coordinator will be primary responsible for:
1) preparation and processing of all Institutional Review Board (IRB) documentation through the IRB and defined regulatory authorities, including initial submissions, continuing reviews, amendments, consent form drafting, and adverse event reporting.
2) subject data tracking, subject consenting, and facilitating communication among various coordinators and collaborating research teams to ensure the integrity of the protocols is maintained and that all clinical data queries are answered in a timely manner. S/he will be responsible for working independently with external group staff to find the datasets appropriate for studies and harmonizing the data.
3) maintaining our primarily observational research database (REDCap) of clinical data abstracted from primary medical records. This includes collecting, entering, organizing, and maintaining all documentation required including source documentation, case report forms, and research charts. CRC will assure the accuracy of all study documentation, personnel documentation, and recruitment logs. CRC will oversee compliance and access with respect to HIPAA and applicable CFR, and will contribute to process improvement and development of SOPs and case report forms. This requires an understanding and interpretation of data arising from observational research studies.
4) participating in study team meetings, attending surgical case conference at Penn and CHOP, and engaging in ongoing protocol training/compliance meetings. CRC will assist in the monitoring of external sites and the management of multisite trials while adhering to all University of Pennsylvania, FDA and GCP guidelines.
5) seeking guidance when faced with challenges and actively serving as backup support for other CNT CRCs
6) engaging in administrative activity as needed and performing other duties as assigned


A Bachelor’s Degree and 1 to 3 years of experience, or equivalent combination of education and experience are required. At least two years of research experience preferred.
Prior experience with IRB guidelines, policies, human subject research practices and appropriate professional skills in the execution of research protocols highly preferred. The position requires a highly motivated, articulate individual with excellent oral and written communication skills to interact with clinicians, researchers, patients, and families. The coordinator will demonstrate the utmost respect and courtesy for patients and their families and exhibit a compassionate and professional demeanor in performance of their duties. The candidate should possess the ability to work independently on complex projects and also as part of a team. Must be detail oriented, have strong planning, organizational, multi-tasking, and prioritizing capabilities and be capable of problem solving issues as they arise but willing to seek help as appropriate to complete the work accurately and efficiently.
- Experience in submitting IRB applications and knowledge of human research protection regulations is highly preferred.
- Proficiency in Microsoft Office is required. Experience with database programs (REDCap and SQL) and operating in a linux environment is preferred, but, minimally, the willingness to learn these skills is required.
- Basic understanding of or interest in neuroscience is preferred.

Special requirements:
A background check will be required after a conditional job offer is made. The background check will be tailored to the requirements of the job.
This person in this position will work in close collaboration with the Children’s Hospital of Philadelphia (CHOP). The incumbent will be required to become a CHOP Non-traditional Personnel (NTP) Research assistant. The NTP process mandates an FBI fingerprinting, background check, child abuse history clearance and supplemental ethical training.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have experience using Redcap?
    • Yes
    • No
  5. * Do you have previous database experience?
    • Yes
    • No
  6. * Do you have prior experience with an IRB?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter