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Posting Details

Posting Details

Reference Number 02-27477
School Name School of Arts and Sciences
Org LPS Administration
Posted to the Web 12/07/2017
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 35.00
Position Type Full Time
Position Schedule 9 - 5
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The School of Arts and Sciences forms the foundation of the scholarly excellence that has established Penn as one of the world’s leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies.


The Student Records Coordinator provides functional support coordinating processes and delivering services for academic programs in the College of Liberal and Professional Studies (LPS) and Fels Institute of Government. This position is a member of the Student Services and Records team and provides functional leadership for reporting, auditing and compliance processes in student records, which include auditing of student records data, adherence to academic policy/calendar, financial adjustments and maintaining compliance with federal and state laws regarding the filing, organizing and archiving of student records. The position is also responsible for creation and maintenance of student records in SRS, making academic & financial adjustments, coordinating special registration populations, posting scholarships in University systems, appointment scheduling, and providing support for special events related to faculty, students, and programs. This position requires strong communication skills, attention to detail, and the ability to multi-task. The ability to think critically and analytically, and solve problems in an environment with competing priorities is essential.


High school diploma or equivalent and 5 years of experience in an office setting with public/customer contact, or equivalent combination of education and experience, are required. Bachelor’s degree and 2-3 years of experience strongly preferred. Excellent written and oral communication skills; strong organizational and filing skills; intermediate level skills in MS Office; basic understanding of databases. Experience in financial or accounting areas and facility with Excel desirable. Must be willing to work evenings and occasional weekends as needed. Preferred: experience in an academic environment; knowledge of SRS (referenced above) or similar system for collecting student data (e.g. Banner, Datatel).

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have a strong background with MS Office suite?
    • Yes
    • No
  5. * Are you available to work evenings and weekends as necessary?
    • Yes
    • No
  6. * Do you Have experience in an academic environment?
    • yes
    • no
  7. * Do you have experience using SRS or similar systems such as Banner or Datatel?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter