GRADUATE GROUP COORDINATOR

Posting Details

Posting Details

Reference Number 40-27244
Posted Job Title GRADUATE GROUP COORDINATOR
School Name Perelman School of Medicine
Org SM-DN-Masters in Health Policy Research
Posted to the Web 11/22/2017
Posted Job/Salary Grade 026
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 9:00am-5:00pm
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education. http://www.med.upenn.edu/

Duties

With limited supervision, provide academic program management for the Masters of Science in Health Policy Research (MSHP) and National Clinician Scholars Program (NCSP) in the Perelman School of Medicine at the University of Pennsylvania.

Serve as the primary contact for Masters of Science in Health Policy Research (MSHP) students and National Clinician Scholars Program (NCSP) fellows throughout their tenure on the programs.

Manage academic program calendars and handle all academic scheduling for the Masters of Science in Health Policy Research (MSHP) and National Clinician Scholars Program (NCSP).

Oversee and track students’ academic progress, including, but not limited to, student records, degree requirements and graduation.

Manage Masters of Science in Health Policy Research (MSHP) courses, including, but not limited to, course registrations/permits, course catalog updates, grade entry, course evaluations and Canvas sites.

Oversee and codify Masters of Science in Health Policy Research (MSHP) and National Clinician Scholars Program (NCSP) alumni tracking and engagement, including but not limited to, the creation and distribution of program updates and the continuous monitoring of alumni records/information to ensure accuracy and comprehensiveness.

Manage and regularly update the Masters of Science in Health Policy Research (MSHP) and National Clinician Scholars Program (NCSP) program websites and social media accounts.

Design, administer and create reports for academic and student-related program surveys.

Direct student engagement activities.

Other duties as assigned.

Qualifications

A Bachelor’s Degree and 3 years to 5 years of experience or equivalent combination of education and experience is required.

Must be able to work directly and effectively with multiple constituencies, including faculty, students, senior administrators and staff.

Highly proficient with word processing, databases, presentation and organizational computer programs and tools (MS Word, Excel, Power Point, file sharing services, course management platforms (Canvas, Blackboard), basic CMS, e-mail, Twitter, and calendar programs).

Experience with proprietary Penn systems, including UMIS, is a plus.

Strong organizational skills

Strong attention to detail

Ability to work under changing deadlines, priorities, and pressure

Able to exercise discretion with confidential information

Ability to work well as part of a team.

Occasional evening work during events will be required

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link http://jobs.hr.upenn.edu/postings/33056

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have experience with Penn systems, including BEN Financials and UMIS?
    • Yes
    • No
  5. * Are you highly proficient with word processing, databases, presentation and organizational computer programs and tools (MS Word, Excel, Power Point, file sharing services, basic CMS, e-mail, twitter, and calendar programs)?
    • Yes
    • No
  6. * Are you available to work evenings and weekends as necessary?
    • Yes
    • No
  7. * Do you have experience working with diverse constituencies?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter