Skip to Main Content


Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Posting Details

Posting Details

Reference Number 40-27168
School Name Perelman School of Medicine
Org NY-Neurosurgery
Posted to the Web 11/17/2017
Posted Job/Salary Grade 026
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 8:30-5:00
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


As staff assistant to the director of the PVAMC Center for Neurotrauma ,Neurodegeneration and Restoration (CNNR), perform administrative duties of substantial scope and complexity on a day-to-day operational basis, coordinating with counterparts at the University of Pennsylvania. Communicate on behalf of the director through independently composed correspondence, announcements, and reports as well as through interpersonal communication. Coordinate executive calendar, independently prioritizing and adjusting commitments based on shifting priorities and operational objectives. Responsible for space and material management at PVAMC laboratories Coordinate article references and online manuscript submission process; prepare slides and photographic figures for publication. Provide administrative support to the CNNR research laboratories. Assist with the preparation, submission, and administration of multiple research grants which includes writing the administrative components for submissions. Assist in the preparation, submission and renewal of IACUC documentation for CNNR. Coordinates and manages additional board and committee roles at the VA. Oversee all administrative tasks pertaining to the management and maintenance of several basic research laboratories and liaison with facilities, operations, IS, and telecommunications on behalf of CNNR at PVAMC. Manage PVAMC related CNNR research seminar series, events, complex domestic and international travel plans, itineraries and agendas, and fiscal responsibility for all reimbursements. Develop and manage websites.


Bachelor’s degree and 3 to 5 years of previous experience with executive level support, or an equivalent combination of education and experience, are required. Exceptional organizational and time management skills – must have ability to multi-task and prioritize. Excellent writing and communication skills. Some project management experience.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter