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Posting Details

Posting Details

Reference Number 35-27282
Posted Job Title ADMIN ASST B
School Name School of Social Policy and Practice
Org Social Policy & Practice
Posted to the Web 11/08/2017
Posted Job/Salary Grade 024
Employment Type Non-Exempt
Hours 35.00
Position Type Full Time
Position Schedule 9-5
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The School of Social Policy and Practice contributes to the advancement of more effective, efficient, and humane human services through education, research, and civic engagement. In pursuit of this mission, our theory-based masters and doctoral programs in social work, social welfare, nonprofit leadership, and social policy encourage students to think and work across disciplinary lines and cultures as well as across national and international boundaries.


The Center for Social Impact Strategy (CSIS) invites applications for a full-time Administrative Assistant at the School of Social Policy and Practice (SP2) at the University of Pennsylvania (UPenn) in Philadelphia, PA, USA, for immediate start. The purpose of this administrative position is to support the Center for Social Impact Strategy (CSIS). Job functions include assisting in the day-to-day activities of CSIS and working closely with the CSIS faculty director, managing director, and coordinators on processing contracts and expenses, booking travel, scheduling, ordering office and program supplies, securing event logistics such as room reservations and catering for Philadelphia-based, US, and international events.


A high school diploma or GED and 3 to 5 years of experience or equivalent combination of education and experience is required. Bachelor’s degree preferred, Demonstrated ability to: organize tasks and set priorities, multi-task competently; take initiative and assume responsibility for support functions work in small office environment with team approach; handle confidential information; communicate effectively (verbal and written communication skills) and exhibit strong interpersonal skills and professionalism; work proficiently with computer applications including entire MS Office suite, spreadsheet and database, networked computer environment. Must work accurately under pressure and posses creative thinking skills. Knowledge of UPenn systems and of design software is preferred. Successful candidate will be dedicated to successful completion of tasks and enjoy working as part of a fast paced team environment. Must have ability to work in small teams and independently, superb attention to detail, excellent customer service skills, and excellent time management skills.
Occasional evening or weekend work is required.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have experience handling confidential/sensitive material?
    • Yes
    • No
  5. * Do you have knowledge of UPenn systems?
    • Yes
    • No
  6. * Do you have knowledge of design software? If so, briefly elaborate.

    (Open Ended Question)

  7. * Do you have strong proficiency in spreadsheet and database programs?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents