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ADMIN COORDINATOR

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Posting Details

Posting Details

Reference Number 06-27268
Posted Job Title ADMIN COORDINATOR
School Name School of Nursing
Org Nursing Academic Affairs
Posted to the Web 11/07/2017
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8 am - 5 pm
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The University of Pennsylvania School of Nursing Science is dedicated to changing the world through leadership in the science of nursing since 1886. We were the first to offer an Ivy League nursing education for all three professional nursing degrees – baccalaureate, master’s and doctoral. The research we conduct defines the course of healthcare practice around the globe. Our students learn from the foremost leaders in nursing science.
Why study nursing at one of the top research institutions in the world? To join the ranks of Penn Nursing experts and leaders who have been advancing science and delivering solutions, shaping policy and practice, and engaging communities to promote health for over a century. These will be your collaborators, your mentors, your friends, leading to a healthier future. We offer a unique work environment for our employees who are inspired to be part of an organization that ‘Cares to Change the World’. Join us to become part of a vibrant community of outstanding scholars, highly talented staff and the best and the brightest students. http://www.nursing.upenn.edu/

Duties

Coordinate the CollegeNET Prospect Management Module communications, enter admissions query data into Prospect from multiple sources, respond to inquiries and generate recruitment related reports and presentations; maintain current knowledge of school programs, policies and procedures. Coordinate the development process for recruitment and marketing materials, advertisement development and placement working in collaboration with key players; update the department website for admissions and financial aid. Coordinate all administrative aspects of the recruitment function which includes travel and event planning, execution and follow-up. Utilize initiative and sound judgment to coordinate effective and efficient administrative operations for the admissions & financial aid departments; serve as a resource steward for efficient use of department resources. Coordinate special projects as needed.

Qualifications

High School with 5-7 years progressively responsible administrative experience or equivalent combination; BS degree preferred. Strong organizational and interpersonal skills with the ability to thrive in a fast paced environment with competing deadlines and priorities required; prior higher education admissions office and administrative office management experience desired. Excellent customer service orientation essential with a commitment to working with students and families. The position requires strong initiative, accountability and sound judgment with the capacity to utilize current technology to the fullest in developing systems and procedures for the office. The successful candidate will present a professional image to the general public and will be a helpful team player who can troubleshoot administrative and technical problems for the office. Solid and accurate written and oral communication skills needed. Demonstrated intermediate to advanced level PC skills including all facets of Microsoft Office, solid database management (CollegeNET preferred) and Sharepoint or current tool for website updates required. Knowledge SRS and/or Banner a plus. Fast keyboarding needed, at least 50 wpm. Knowledge of University policies and procedures desired. Some occasional nights and weekends required for recruiting events.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/32605

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter