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LABORATORY OFFICE MANAGER

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Posting Details

Posting Details

Reference Number 40-26165
Posted Job Title LABORATORY OFFICE MANAGER
School Name Perelman School of Medicine
Org RA-Radiology
Posted to the Web 10/31/2017
Posted Job/Salary Grade 026
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 9-5
Months 12
Position Length Contingent Upon Funding
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education. http://www.med.upenn.edu/

Duties

With the guidance from the Principal Investigators in the CBICA group, the Laboratory Office Manager will take the role in the coordination of research data sets, and handle day to day operations of the lab. The incumbent will function in a lead capacity while overseeing existing project activities, supporting the implementation of new projects and meeting timelines involved in the data sets collection. Reviewing and editing manuscripts for research faculty, assist in preparation of reports and various administrative issues, such as maintain Endnote database and PIs cv’s, NIH biosketch and other support documents up to date via various university databases. Assist researchers with visa documents and applications, reimbursements, orders for designated research projects.

Position is contingent on continued funding.

Qualifications

A Bachelor’s Degree and 3 to 5 years of experience, or equivalent combination of education and experience, are required.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link http://jobs.hr.upenn.edu/postings/29962

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have experience handling day to day administrative operations of a research center or similar entity (approximately 4 faculty, 50 total researchers, students and staff)?
    • Yes
    • No
  5. * Do you have experience supporting research faculty in a Medical school?
    • Yes
    • No
  6. * Do you have experience with NIH biosketches?
    • Yes
    • No
  7. * Do you have extensive experience assisting researchers with visa documents and applications?
    • Yes
    • No
  8. * Do you have extensive experience assisting researchers with reimbursements and orders for designated research projects?
    • Yes
    • No
  9. * Are you proficient with office software, such as Word, Excel, Power Point, Endnote?
    • Yes
    • No
  10. * Do you have experience with Concur?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter