Skip to Main Content

ADMINISTRATIVE ASSISTANT, PENN MEDICINE

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Posting Details

Posting Details

Reference Number 90-27238
Posted Job Title ADMINISTRATIVE ASSISTANT, PENN MEDICINE
School Name Development and Alumni Relations
Org Penn Medicine Development
Posted to the Web 10/27/2017
Posted Job/Salary Grade 023
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8:30 a.m.-5:30 p.m.
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Development and Alumni Relations organization at the University of Pennsylvania is one of the premier development organizations in the world.

Penn’s Development and Alumni Relations (DAR) team members benefit from an exceptional work environment where professional excellence and individual pride in achievement are grounded in a strong institutional commitment to integrity and collegiality as we strive for collective success. For talented and innovative individuals, a career at the University of Pennsylvania offers the chance to be part of an exceptionally exciting environment at the nation’s first university.

We seek talented individuals who will constitute a community that draws on the strength that comes with a substantive institutional commitment to diversity. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship.

Penn’s commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our employees will be both stimulated and empowered to shape a better world. http://darrecruiting.upenn.edu/why-choose-penn/about-dar

Duties

Reporting to a Senior Director of Development, the Development Assistant will provide administrative support to a team of front line Development Officers in the Penn Medicine Development and Alumni Relations Office. Coordinate priorities for assigned Development Officers and work collaboratively with other administrative staff on activities for the University of Pennsylvania Health System Development team.

Format, type, and proofread letters, donor correspondences, proposals, statistical and confidential documents using specialized medical development terminology on word processing equipment.
Provide support for planning and execution of cultivation events. Share responsibility with administrative staff for answering telephones. Respond to requests for information from faculty, staff, alumni, students, volunteers, trustees, and grateful patients concerning Penn Medicine Development and Alumni Relations. Organize and maintain confidential files and records. Prepare gift transmittals and ensure all gifts are processed correctly. Use conventional spreadsheets and database programs to maintain databases on prospects. Prepare reports from development, gift, and prospect manager systems as requested; use inquiry functions and perform data entry. Engage in basic development research using standard reference and files. Compose and sign routine correspondence; prepare standardized reports. Arrange meetings, maintain multiple calendars, and arrange travel itineraries and accommodations. Track all expenditures for supervisors. Open, review, and distribute mail within scope of authority. Assist with mailings, special events, and other division-wide activities as necessary.

The Development Assistant will have the ability to professionally and effectively interact with all levels of management within a complex institutional setting, work collegially with peers, and excel in a large, busy department. Perform other duties as assigned.

Qualifications

High school diploma required and professional administrative training desirable. College degree preferred. 1-3 years of administrative experience required, with one year of experience in development highly desirable. Knowledge of computer databases used in development research is helpful. Ability to handle complex and highly confidential materials. Proficient in typing and word processing. Knowledge of MS Office, MS Word preferred. Ability to lift up to 25 pounds. The incumbent works on a daily basis with and through senior institutional officers, trustees and volunteers, administrators, faculty, grateful patients, and development/alumni affairs/ public affairs colleagues, and must have experience, judgment, and communications skills commensurate therewith.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/32431

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have knowledge of computer databases used in development research?
    • Yes
    • No
  5. * Do you have the ability to lift up to 25 pounds?
    • Yes
    • No
  6. * Do you have knowledge of MS Office, MS Word?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents