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ADMIN COORDINATOR

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Posting Details

Posting Details

Reference Number 07-27199
Posted Job Title ADMIN COORDINATOR
School Name Wharton School
Org Wharton Finance and Administration
Posted to the Web 10/26/2017
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8-5
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The World’s First Business School

JOSEPH WHARTON, FOUNDER
In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become ‘pillars of the state, whether in private or in public life.’ The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.

Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually. https://www.wharton.upenn.edu/

Duties

This position serves as the primary support for the Wharton Finance and Administration department of 25 people. The position must understand the seasonality of the various functions of the office and be proactive in lending support where appropriate.

Duties include, but are not limited to, supervising student worker and any temporary workers, facilitating the front desk (reception) work flow, maintaining a tracking log of all forms and correspondence processed by the office, tracking the spending of certain academic initiatives, recording revenue payments received by Wharton Executive Education (WEE), being an expert on travel policy and answering inquiries from throughout the School, adding students to Concur, performing initial phase of monthly reconciliations of financial transactions of the Financial Operations subgroup which involves at least 12 departments, updating the information on the F&A website, ordering weekly office supplies, processing legal bills & new fund requests, and filing monthly Use & Occupancy tax returns.

Non-routine duties include planning staff appreciation events, coordinating School-wide Clean-Up Day, and supporting Penn’s Green Office Initiative and other ad-hoc projects.

Qualifications

A high school diploma and 5 years to 7 years of experience or equivalent combination of education and experience is required. A Bachelor’s degree is preferred.

Strong organizational skills, ability to prioritize multiple tasks, and meet deadlines in a busy environment is required.

Excellent written and verbal skills required.

Outstanding interpersonal and problem solving skills; the ability to work with people at all levels is required.

Advanced knowledge in Microsoft Office, including Outlook, Word, Excel, and Powerpoint required.

Knowledge of University Financial systems and policies (BEN Financials, Concur) is strongly preferred.

Ability to manage multiple, and sometimes, conflicting priorities is preferred.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/32395

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter