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Posting Details

Posting Details

Reference Number 07-27068
School Name Wharton School
Org Accounting
Posted to the Web 10/10/2017
Posted Job/Salary Grade 027
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule M-F 9-5
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The World’s First Business School

In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become ‘pillars of the state, whether in private or in public life.’ The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.

Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually.


The academic department business administrator is responsible for the administration and management of the Accounting Department. Direct and manage all business and academic processes including payroll, purchasing, budget administration, computing services, facilities management, human resource management, faculty affairs (personnel actions), administration of academic affairs including courses, teaching assistants, etc. Responsible for writing and/or coordinating department communications, faculty and doctoral student recruiting and appointments. Directly supervise three full time administrative and academic support staff and coordinate job assignments. Prepare quarterly performance appraisals for staff. Coordinate administrative support for 21 standing faculty, 25-30 associated faculty and teaching assistants, and up to 12 doctoral students and visiting scholars. Prepare and analyze complex financial reports. Manage department endowments and calculate useable income for faculty salaries or other appropriate expenses as outlined in trust agreements. Maintain and track faculty salary distributions, staff payroll and doctoral student stipends. Monitor and approve all departmental expenses including reimbursement expenses for faculty and doctoral program. Oversee departmental purchasing, accounts payable, facilities management and security. Apprise the chairman of department’s financial status and serve as department liaison to Wharton School senior financial administrators as well as University departments (i.e., Registrar, Comptroller’s office, Purchasing. HR Records, etc)
In addition to faculty, academic, financial and HR affairs, the business administrator oversees two journals, the planning of three conferences, planning of departmental events, and any faculty initiatives. This position has a dual reporting relationship and reports directly both to the Department’s Chair and the Vice Dean of Finance and Administration.


Bachelor’s degree and 5 to 7 years of experience or equivalent combination of education and experience. Knowledge of University policies and procedures and experience in that environment a plus. Must have excellent analytical ability. Knowledge of accounting and managerial administrative software packages preferred: i.e., Excel, Word, Ben Financials, UMIS, PennWorks, PENNANT, Data Warehouse. Highly organized and focused with attention to detail. Strong verbal and written communication skills necessary.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents