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Posting Details

Posting Details

Reference Number 40-26574
School Name Perelman School of Medicine
Org BE-Epidemiology Division
Posted to the Web 10/10/2017
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8:30 am - 5:30 pm
Months 12
Position Length Contingent Upon Funding
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


This position will provide high level administrative support and functional coordination for a Professor, his research program, and for the Pulmonary Vascular Disease Research Program within the Center for Clinical Epidemiology and Biostatistics (CCEB) in the Perelman School of Medicine. The position will act as a liaison for the Professor to the University, his funding agencies and professional organizations and the community. This position will set up and maintain systems to facilitate and organize communication with internal and external entities. Key areas of responsibility include: budget tracking and processing for multiple accounts, coordinate personnel-related activities and coordinate office infrastructure including facilities and information systems. Prepare and distribute meeting materials for grant-funded projects, arrange venues, and make all travel arrangements. Requires a high level of independence, ability to multitask, professional judgment, and organizational skills, working with minimal day-to-day supervision in a complex academic medical environment.


The minimum of a High School diploma and 5 years of applicable experience or an equivalent combination of education and experience required. College degree or coursework strongly preferred. Proficient in MS Word and basic skills with Excel, PowerPoint and Microsoft Office products as well as Adobe Acrobat Professional. Demonstrated ability to multi-task, manage time, set priorities, manage complex calendar and travel issues along with routine office management duties. Ideal candidate will have experience in an academic research setting, and function well independently as well as collaboratively. Ideal candidate will have excellent interpersonal skills, superior organizational skills, have the capacity to handle multiple tasks, and possess a strong work ethic. High level of attention to detail and follow through are essential. Ability to work under pressure and meet deadlines with limited supervision.
Position contingent upon funding.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have administrative support experience?
    • Yes
    • No
  5. * Do you have a thorough knowledge of office procedures including phone messages, scheduling, travel arrangements and reimbursements?
    • Yes
    • No
  6. * Do you have excellent professional judgment, and the ability to communicate with tact and sensitivity with a broad range of constituencies including senior institutional officers, administrators, faculty, and NIH staff?
    • Yes
    • No
  7. * Do you have previous experience with Penn's University policies and financial systems such as BEN, CONCUR, and/or oracle-based applications?
    • Yes
    • No
  8. * Do you have excellent organizational, interpersonal and communication skills, both oral and written?
    • Yes
    • No
  9. * Do you have experience working in a fast-paced environment, managing multiple projects simultaneously with competing deadlines?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter