BUSINESS ADMINISTRATOR

Posting Details

Posting Details

Reference Number 36-27032
Posted Job Title BUSINESS ADMINISTRATOR
School Name Annenberg School for Communication
Org Annenberg Public Policy Center
Posted to the Web 10/05/2017
Posted Job/Salary Grade 026
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 9-5
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Founded through the generosity and vision of publisher, diplomat, and philanthropist Walter Annenberg, the Annenberg School is devoted to furthering our understanding of the role of communication in public life through research, education, and service. https://www.asc.upenn.edu/

Duties

Working closely with the APPC Director of Finance, the Business Administrator is responsible for assisting in all aspects of the financial management of the Annenberg Public Policy Center, a research and engagement center within the Annenberg School for Communication. Because the center is small, the Business Administrator needs to be able to wear many hats, work independently, and be willing to quickly learn whatever skills they lack coming into the position.

Under limited supervision, the BA oversees all accounts payable, accounts receivable, purchasing and payroll activity for the APPC, including supervision of one part-time business office clerical staff person and ensuring compliance with Penn’s financial policies. Business office activity includes: purchase orders, travel reimbursements, petty cash accounts, procard purchasing, PDA forms, e-timesheet administration and approvals, and payroll. The BA provides accounting and budget support for APPC’s Director, Director of Finance, area heads, and grant PIs; tracks budgets and expense detail for all grant, endowment, gift and operating funds monthly, including troubleshooting wayward charges and error correction via manual journal entry; and assists Finance Director with reports for the University budgeting process. The BA is also responsible for investigating, reviewing and managing all FRES, ISC and other central billing data and working with Building Administrator and IT staff to manage all building and IT equipment purchases, costs projections/reconciliations and asset inventories.

The position also administers a small portfolio of grants, including pre- and post-award activity and ensuring compliance with all sponsored projects procedures and policies (e.g. conflict of interest and subcontracting).

Qualifications

A Bachelor’s degree and 3-5 years of experience or equivalent combination of education and experience is required. Experience with the Penn’s BEN Financial and UMIS (payroll) systems strongly preferred. Experience with PennERA (grants) and Business Objects (financial reporting) systems desirable. Excel skills are a must, and familiarity with other office software programs (Word, Outlook, etc.) will be needed. Candidates must be able to handle multiple tasks simultaneously, work independently, prioritize intelligently, meet deadlines without fail, and follow-up on outstanding issues aggressively. Excellent email-writing, enthusiastic and prompt customer service, and well-developed interpersonal skills are desired. Ideal candidates will be flexible, organized, detail-oriented, accurate, and discrete.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/31753

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Are you proficient in Microsoft Excel?
    • Yes
    • No
  5. * Do you have experience submitting grant proposals through PennERA?
    • Yes
    • No
  6. * Do you have experience with Penn's payroll systems (UMIS, Pennworks)?
    • Yes
    • No
  7. * Do you have experience managing grants for an academic institution?
    • Yes
    • No
  8. * Do you have experience with Ben Financials?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter