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ADMIN ASST B

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Posting Details

Posting Details

Reference Number 85-26946
Posted Job Title ADMIN ASST B
School Name Student Services
Org Career Services
Posted to the Web 10/03/2017
Posted Job/Salary Grade 024
Employment Type Non-Exempt
Hours 35.00
Position Type Full Time
Position Schedule 11:00 - 7:00 or 9:00 - 5:00
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Division of the Vice Provost for University Life (VPUL) is Penn’s foremost provider of student services and educational access. VPUL partners and collaborates with diverse organizations across many dimensions including: race, ethnicity, gender, sexual orientation, historical tradition, age, religion, disabilities, veteran status, interests, perspectives and socioeconomic backgrounds. We enhance the ability of nearly 25,000 undergraduate, graduate, and professional students, along with other community participants. University Life programs provide academic and career support, campus and community engagement, health and wellness programs, and much more. Our efforts help to fulfill Penn’s strategic vision of integrating knowledge across campus. VPUL is part of the Office of the Provost and includes 32 campus departments. http://www.vpul.upenn.edu/

Duties

Provide administrative assistance to the on-campus recruiting managers and serve as receptionist in the interview suite during recruiting season. Assist recruiters who are conducting interviews and explain procedures during check-in and throughout the day. Explain recruiting services to students and refer them to appropriate advisor(s) as needed. Coordinate add-on interview process, serving as liaison between recruiters and selected students. Manage schedule-printing process. Act as back up to recruiting managers, schedule interview dates, attend employer information sessions, and explain Handshake platform to employers, as needed, and approve employers on the Handshake platform. Manage invoicing system for room reservations and the Career Services sponsorship program. Keep on-campus recruiting unit’s webpage up to date; edit/revise as requested by recruiting managers. Supervise a team of work-study students. Strong interpersonal and communication skills needed. Ability to adapt and perform under tight deadlines in a fast paced environment. Position requires extensive phone and walk-in contact with students and recruiters. Position requires ability to work flexible hours. 11:00 a.m. – 7:00 p.m. during the recruiting season and 9:00 a.m.-5:00 p.m. during off season. Dates for these seasons vary

Qualifications

A Bachelor’s Degree and 1 year to 2 years of experience or equivalent combination of education and experience is required. Ability and patience to handle a wide variety of questions from an extensive and sophisticated audience. Ability to multi-task, set and adjust priorities, learn new information quickly and work both independently and as part of a team. Excellent organizational and writing skills. Ability to use/learn wide range of computer programs including Microsoft Office suite; extensive knowledge of Excel preferred. Experience with recruiting software preferred. Ability to maintain webpage and prepare complex documents. Sense of humor

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link http://jobs.hr.upenn.edu/postings/31760

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter