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Posting Details

Posting Details

Reference Number 40-26989
School Name Perelman School of Medicine
Org DM-Renal-Electrolyte and Hypertension
Posted to the Web 10/02/2017
Posted Job/Salary Grade 024
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8-5
Months 12
Position Length Contingent Upon Funding
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


We are looking for a highly motivated, dedicated and enthusiastic individual who will assist with study coordination for patient-oriented clinical and translation research projects within the Renal Division. Seeking candidates with strong customer service approach, outstanding communication skills, advanced organizational skills and professional demeanor

The primary duties will include, but are not limited to:

* perform standard office duties, such as answering phones, scheduling and coordinating study visits, necessary testing, and meetings; screening and triaging requests; managing correspondence, organizing office and research supplies, submitting purchasing orders, maintaining files and records (both paper and electronic), scanning, archiving, de-identifying subject records

* Sort, review, screen and distribute incoming and outgoing e-mail; prepare, compose and ensure timely responses to a variety of routine written inquiries. Answer calls on a daily basis and handle accordingly.

* Responsible for preparing charts and binders for study visits, to include but not limited to making copies, accessing databases, creating documents.

* Sending out study patient packets that include the questionnaires, documents and study materials needed for that visit

* Scheduling appointments for patients for study visits and with other divisions and/or service centers as required by the protocol

Arranging transportation to and from study visits.

Perform 6 month phone calls. Completing documentation and data entry for each call.

* Research data entry.

* Maintain and update study databases.

* Obtain records and any other material required to complete case report forms and comply with protocols.

Position is contingent on continued funding.


The minimum of a High School diploma and 3 years to 5 years of experience in administrative roles or an equivalent combination of education and experience required. College degree or course work is preferred. Reliable, great work ethic. Excellent communication and interpersonal skills. Professional office experience and demeanor. University background and someone who understands how to work with faculty. Attention to detail, excellent organization skills, etc. Ability to coordinate numerous simultaneous reimbursements with consistent follow up. Proficient at Microsoft Office, calendar programs, internet etc. Recognition of importance of confidential information, documents and communication.

Outstanding references with examples of above skill sets. Effective problem solving abilities. Effective communication and writing skills. Ability to multi-task. Demonstrated ability to work as part of a team as well as independently. Knowledge of IRB and human research protection regulations.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter