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ADMIN ASST A

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Posting Details

Posting Details

Reference Number 07-26948
Posted Job Title ADMIN ASST A
School Name Wharton School
Org Real Estate
Posted to the Web 09/22/2017
Posted Job/Salary Grade 023
Employment Type Non-Exempt
Hours 35.00
Position Type Full Time
Position Schedule 9 am to 5 pm
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The World’s First Business School

JOSEPH WHARTON, FOUNDER
In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become ‘pillars of the state, whether in private or in public life.’ The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.

Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually. https://www.wharton.upenn.edu/

Duties

Provide Administrative front desk support. Serve as initial department contact person by answering phones, directing inquiries to appropriate faculty or staff members and directing students and other visitors. Provide faculty and staff support for ongoing programs, meetings and events. Proof and update publications, articles, and reports utilizing Microsoft Office and Adobe Acrobat. Make deliveries to on campus buildings. Prepare express mail shipments and receive incoming packages and deliveries. Order and Monitor supply inventory. This position will serve as a back up for submitting reimbursements through the Concur Management System. Assist with seminar meetings and special events such as the Zell-Lurie Center meetings. Serve as a department liaison for facilities requests and all internal and external vendors and service providers. Assist with the Academic Term needs, such as Courseware, Wharton printing handouts, class list seating charts, exam handouts, set up student faculty luncheons (Dean’s Office initiative for faculty and students to share ideas outside of the classroom) and copying and scanning. Also, responsible for archiving records through the University Records Center.

Qualifications

A High School Diploma or GED and 1 year to 2 years of experience or equivalent combination of education and experience is required. Excellent communication skills, ability to interact effectively with faculty, staff and students. Must have the ability to work with software systems and is proficient with Microsoft Office. Familiarity with Adobe Acrobat preferred.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/31520

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Please rate your level of expertise using Microsoft Office.
    • No experience
    • Basic
    • Intermediate
    • Advanced
  5. * Are you familiar with Adobe Acrobat?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents