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ADMIN COORDINATOR

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Posting Details

Posting Details

Reference Number 40-26881
Posted Job Title ADMIN COORDINATOR
School Name Perelman School of Medicine
Org RO-Radiation Oncology
Posted to the Web 09/19/2017
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8:00-5:00
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education. http://www.med.upenn.edu/

Duties

Provides research and administrative support to the Research Division of the Department of Radiation Oncology. Specific tasks include: Perform organizational duties and writing in the area of radiation oncology for use as supportive materials in grant applications and as website content. Assist with data organization and presentation for submission of new and noncompeting renewals of grants of the research division PIs. Supervise meeting organization, participant communication, and related duties; take, distribute and revise minutes at these meetings as needed. Maintain and update the schedules of the Director and Associate Director, including meeting planning as needed. Maintain FEDS CVs, bio-sketches and other support pages for the Director and Associate Director. Keep track of PMCIDs for research publications (needed for grant renewals) and submit to NIHMS. Contact PubMed, PMCID team, and individual Journals with issues. Keep division website up-to-date and edit/revise as requested by division PIs. Add events to department calendar (which is a direct feed to academic website).

Qualifications

The minimum of a High School diploma and 5 years of experience, or an equivalent combination of education and experience, are required. College degree or coursework is a plus. Excellent knowledge of Outlook Online Calendar system, Word processing and Excel-based spreadsheets. Strong interpersonal skills, able to adapt and perform under tight deadlines and fast-paced environments. Maintaining and updating CVs, based on databases and publications.

Preferred: Some experience in preparing and managing annual budgets, as well as assembling grant applications from NIH or other government and private agencies.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/31402

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter