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Posting Details

Posting Details

Reference Number 32-26902
School Name Graduate School of Education
Org Education
Posted to the Web 09/19/2017
Posted Job/Salary Grade PT
Employment Type Non-Exempt
Hours 28.00
Position Type Part Time
Position Schedule TBD
Months 12
Position Length Contingent Upon Funding
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

At Penn GSE, staff, students, and faculty enjoy an Ivy League environment that supports both practical knowledge building and high-quality research. The community in this top-ranked school is united in its efforts to create positive change through education in our region, country, and world.


The Administrative Assistant is responsible for completing all required program administration and for providing the highest level of service to the Penn GSE Project Based Learning (PBL) Certificate Program team.

The Administrative Assistant will respond to participant questions in advance of program, manage the participant application process, and provide essential communication to participants. The Administrative Assistant will work with the Program Director, Research Director, and Principal Investigator during the program planning process, including processing instructional coaches and graduate student appointments.

The Administrative Assistant will be responsible for maintaining an organized research database that includes transcriptions, videos, and other data. To keep this database up-to-date, the administrative assistant will be in frequent communication with research staff and instructional coaches.

The Administrative Assistant will make complex, multi-leg domestic travel arrangements for program participants and instructors, processing timely and accurate travel reimbursements. The Administrative Assistant will also help manage a complex program calendar, and act as a liaison for the program team with internal and external constituents. Finally, the Administrative Assistant will perform additional duties as assigned.

Position is Contingent Upon Funding


Bachelor’s degree is strongly preferred. High School Diploma and at least 3 years of experience or equivalent combination of education and experience required.

Must be detail oriented, highly organized, and reliable, with the ability to multi-task, plan, prioritize, project manage, execute multiple responsibilities, and work independently. Excellent oral and written communication skills are required. Experience coordinating training programs or special events in a corporate or university environment is preferred.

Proficiency with Outlook, PowerPoint, Excel and ability to easily adapt to new systems.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter