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INFORMATION ASSISTANT

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Posting Details

Posting Details

Reference Number 02-26864
Posted Job Title INFORMATION ASSISTANT
School Name School of Arts and Sciences
Org Population Studies Center
Posted to the Web 09/14/2017
Posted Job/Salary Grade 024
Employment Type Non-Exempt
Hours 35.00
Position Type Full Time
Position Schedule 9-5
Months 12
Position Length Contingent Upon Funding
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The School of Arts and Sciences forms the foundation of the scholarly excellence that has established Penn as one of the world’s leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies. http://www.sas.upenn.edu/

Duties

Catalog and process new material as it arrives. Correct the cataloging records of older material in the collection as needed to ensure access. Assist with inventory and shifting as needed. Assist with the management and correction of compliance issues as they relate to the grant funding requirements. Assist with proofreading and editing for grants and other documents as needed. Coordinate the printing and dissemination of the center wide publications and design and create new publications (e.g. signage, newsletters, brochures, etc.) as needed. Assist with our working papers systems. Assist with the maintenance and development of in-house databases (e.g. Endnote, MS Access) at the PSC including data entry, fact checking, and CV culling for grants reporting. Work with consultants as needed. Assist with configuring the Drupal CMS to meet the needs of the center and assist with the regular updating the PSC websites as needed. Create special event websites as needed. Photograph researchers and PSC events for the web. Assist and train patrons with the use of the Demography Library Collection as well as with the online Resources available via Penn Libraries if needed including providing technology/software training and instruction or troubleshooting. Assist with providing reference and research services or publications services (e.g. professional posters, graphics including figures and tables, PPT) if needed. Work on special projects as they arise. Perform additional duties as assigned. Provide excellent customer service. This position is continent on continued funding.

Qualifications

High School degree and 3 to 5 year’s of experience, or equivalent combination of education and experience, are required. Bachelor’s Degree with course work in social sciences, library or information sciences or related experience strongly preferred. Drupal CMS experience required. Experience and proficiency in using the Adobe Creative Suite required. Willingness and aptitude to learn new software as needed for special projects is required. Knowledge and understanding of the nature and function of academic research libraries, of library services, library standards and procedures and of bibliographic records, cataloging, and library information storage and retrieval systems required. Extensive experience using the Library of Congress classification system and MARC required. Hands-on experience with copy and original cataloging required and use of the EOS ILS highly desired. Ability to operate standard library and office equipment, such as printers, scanners, copiers, and PCs, required. Expert word processing skills and experience with Internet, email, use of the Microsoft Office suite including Access, Excel, Outlook, Powerpoint, and Publisher required. Excellent verbal and written communication skills are required to establish and maintain effective working relationships with library users and staff. Ability to prioritize and work independently on multiple projects while meeting deadlines required. Must be able to function as part of a team and develop good working relationships with a diverse level of employees. Must be flexible and able to adapt to changing priorities and have a willingness to learn new skills as needed. Ability to perform detail-oriented work is essential. Ability to learn and understand relevant library terminology and functions required. Ability to lift, transport, sort and shelve library materials necessary.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/31289

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have a Bachelor's Degree with course work in social sciences, library or information sciences?
    • Yes
    • No
  5. * Do you have Drupal CMS experience?
    • Yes
    • No
  6. * Do you have experience with Adobe Creative Suite?
    • Yes
    • No
  7. * Do you have extensive experience using the Library of Congress classification system and MARC?
    • Yes
    • No
  8. * Do you have knowledge and understanding of the nature and function of academic research libraries, of library services, library standards and procedures and of bibliographic records, cataloging, and library information storage and retrieval systems?
    • Yes
    • No
  9. * Are you able to lift, transport, sort and shelve library materials?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents