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Posting Details

Posting Details

Reference Number 40-26537
School Name Perelman School of Medicine
Org DE-Dermatology
Posted to the Web 12/11/2017
Posted Job/Salary Grade 025/026
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 8:00AM- 5:00PM
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The Grants Coordinator A will provide pre-award and post-award support for sponsored research within the Department of Dermatology, primarily on federal and non-federal grants, under the supervision of the grant manager. S/he will gain knowledge and skills to function as a resource for sponsored program guidelines, policies, and procedures. Responsibilities include: assist with the preparation of new and non-competing sponsored project budgets, prepare and submit entire proposals through Penn systems, monitor expenditures for compliance, perform account reconciliations and analysis, perform account closeouts, payroll entry, reviewing effort reports, journal entry, assist research faculty and staff in Penn systems, monitor and invoice clinical study activity, administer petty cash, produce monthly and ad-hoc financial/grant reports.
In addition to the above duties, the Grants Coordinator B will be responsible for the following: developing study trackers, conducting financial analysis of clinical trials, tracking monthly usage of Dermatology’s core services for reporting and invoicing, The Grants Coordinator B will use more independent judgment and work on more complicated grants, acting as a liaison to the Offices of Research Services, Clinical Research, and Penn Center for Innovation.
This position reports to the grant manager and has a dotted reporting line to PSOM Office of Research Support Services.


Grant and contract administration and/or accounting preferred with knowledge of and demonstrated competency with compliance issues related to the management of both federal and non-federal sponsored research. Strong proficiency in Microsoft Office and experience in University financial systems is preferred. Candidate must possess excellent interpersonal and communication skills to work independently as well as part of a team with faculty and staff under strict deadlines while demonstrating attention to detail.
Grants Coordinator A- The minimum of an Associate degree and 2 to 3 years of experience, or equivalent combination of education and experienced, required.
Grants Coordinator B- The minimum of a Bachelors degree and 2 years to 4 years of experience, or equivalent combination of education and experience, are required. Prior experience with clinical trials would be preferred but not required.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have experience with post award financial administration?
    • Yes
    • No
  5. * Do you have experience with pre award financial administration?
    • Yes
    • No
  6. * Do you have experience providing administrative and financial administration for a medical/research school, college or university?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter