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Posting Details

Posting Details

Reference Number 83-26800
School Name Provost's Center
Org Institutional Animal Care and Use Committee
Posted to the Web 09/06/2017
Posted Job/Salary Grade 026
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule M-F, 8:00am - 5:00 pm
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Office of the Provost provides direction on all facets of the University’s academic mission, including education, faculty, research, online learning, global initiatives, admissions, athletics, student life, and arts and culture. The Provost’s Center aggregates programs and offices designed to support University operations, including: the Office of the Provost, the Office of the Vice Provost for Research and its reporting departments (Penn Center for Innovation, Environmental Health and Radiation Safety, University Laboratory Animal Resources, and Regulatory Affairs), the Office of the Chaplain, the Graduate Student Center and Family Resource Center, the Division of Recreation and Intercollegiate Athletics, College Houses and Academic Services, New Student Orientation, the Office of Student Conduct, the Center for Undergraduate Research and Fellowships, the Office of Undergraduate Admissions, the University of Pennsylvania Press, and all of the University’s arts organizations (Penn Museum, Institute of Contemporary Art, Annenberg Center for the Performing Arts, Arthur Ross Gallery, and University Art Collection). It also includes interdisciplinary academic centers and institutes that are more appropriately housed centrally than in an individual school, including the Laboratory for Research on the Structure of Matter, the Center for Cognitive Neuroscience, the Center for Neuroscience and Society, the Penn Institute for Urban Research, the Center for Teaching and Learning, Kelly Writers House, and Weiss Tech House.


The Protocol Specialist/IACUC Administrator’s (PS/IA) primary role will be to focus on performing and managing IACUC pre-review of protocols and amendments, as well as help coordinate administrative and technical projects within the Office of Animal Welfare (OAW). In conjunction with the other members of the administrative team, the PS/IA will perform protocol and amendment pre-reviews, manage the IACUC review process, and serve as the first line of support for the research community for questions about the online protocol system (ARIES) and protocol reviews. Additional support provided to the research community will include providing training for ARIES protocol submissions and participating in the Laboratory Animal Research Coordinator (LARC) training program. The PS/IA will also assist with subaward and memorandum of understanding (MOU) requests, protocol-grant congruency checks, website maintenance, and act as a liaison with technical support services. Additional duties include helping to prepare for and attending IACUC meetings (navigating review of documents and protocol submissions, recording decisions, and generating minutes), assisting with training for new IACUC members, maintaining office standard operating procedures, managing inter-office webinars on animal welfare topics, and serving as an ad-hoc member of the IACUC Training Subcommittee.


A Bachelor’s degree is required, preferrably in biology or animal science fields, Master’s degree highly preferred, plus 2 to 3 years of IACUC-related work or animal research experience or equivalent combination of education and experience. CPIA (or eligible for exam) is preferred. Additional experience in biomedical research is a strong preference. Excellent written and verbal communication, as well as excellent interpersonal and customer service skills is required for interactions with PIs, laboratory personnel, and IACUC Committee and subcommittees. A customer service attitude is also required. Proficiency with various computer programs (databases and web-based applications) will be essential to complete all duties performed by the Protocol Specialist/IACUC Administrator. The ability to multi-task, organize various activities, work under time constraints, handle sensitive matters with discretion and professionalism while maintaining confidentiality, and work both independently and collaboratively within groups is crucial. Familiarization with various regulatory requirements will be necessary to make appropriate assessments of proposed activities and in formulating applicable guidance for researchers to revise their protocol/amendment accordingly.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter