ASSISTANT ADMINISTRATIVE DIRECTOR

Posting Details

Posting Details

Reference Number 56-26242
Posted Job Title ASSISTANT ADMINISTRATIVE DIRECTOR
School Name Law School
Org Law School Clinical Programs
Posted to the Web 08/14/2017
Posted Job/Salary Grade 026
Employment Type Exempt
Hours 35.00
Position Type Full Time
Position Schedule 9 am - 5 pm
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Penn Law is one of the nation’s oldest and most distinguished law schools. We offer a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making Penn Law an extraordinary supportive academic community for its scholars and students alike. https://www.law.upenn.edu/

Duties

The Assistant Administrative Director manages the office’s daily administrative functions to ensure that a high level of support and excellent customer service are offered to faculty, students, clients and others working with the Clinic. The Assistant Administrative Director directly supervises and inspires administrative staff team members and undergraduate work study student(s) and is responsible for ensuring the technological needs of the Clinic are met by evaluating and implementing new software products, providing technology training to students and faculty, and developing creative technological solutions to a variety of Clinic projects. The Assistant Administrative Director will provide a variety of administrative assistance, and may also provide paralegal support with client representation.

Qualifications
  • Bachelor’s Degree and/or Paralegal Certificate and 3 years to 5 years of experience within a law firm, legal services organization, or corporate legal department, or equivalent combination of education and experience is required.
    * Must possess demonstrated supervisory experience.
    * Must have strong technology skills and familiarity with case and document management software, such as iManage/FileSite or comparable products. Advanced level of proficiency in Microsoft Office applications (Word, Excel, Power Point, Outlook, Adobe and Sharepoint) is required.
    * Spanish language proficiency is a plus.
    * Possesses excellent interpersonal, communication and customer service skills. Must be reliable, have a strong work ethic and bring initiative and enthusiasm to his/her work.
    * Enjoys working in a fast paced environment, is able to multi-task and operates successfully under pressure.
    * Works successfully independently, but also is able to work collaboratively within the department and with colleagues in the law school, and also outside partners.
    * Excellent attention to detail and organizational skills are a necessity.
    * Models professional behavior, and values being a mentor to students and staff. Enjoys developing and fostering staff professional growth.
    * Understands and observes all professional obligations, including client confidentiality.
Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/29444

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter