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Posting Details

Posting Details

Reference Number 90-26784
School Name Development and Alumni Relations
Org School/Center Development
Posted to the Web 01/22/2018
Posted Job/Salary Grade 027
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 9am-5pm
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Development and Alumni Relations organization at the University of Pennsylvania is one of the premier development organizations in the world.

Penn’s Development and Alumni Relations (DAR) team members benefit from an exceptional work environment where professional excellence and individual pride in achievement are grounded in a strong institutional commitment to integrity and collegiality as we strive for collective success. For talented and innovative individuals, a career at the University of Pennsylvania offers the chance to be part of an exceptionally exciting environment at the nation’s first university.

We seek talented individuals who will constitute a community that draws on the strength that comes with a substantive institutional commitment to diversity. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship.

Penn’s commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our employees will be both stimulated and empowered to shape a better world.


Major Gifts Fund-raising

Cultivate and solicit alumni and other prospects with emphasis on gifts of $25,000 or more. Responsibilities include:

* Manage a major gift prospect pipeline of at least 150 names
* Provide individualized and strategic stewardship contact for existing major gift donors
* Design and implement cultivation/stewardship special events for individuals and assigned
Sports Boards
* Identify and rate new prospects capable of making gifts of $25,000 or more
* Conceptualize, draft and execute fundraising strategies for capital projects
* Write gift proposals and other materials as needed
* Represent the Department at regional and on-campus events
* Promote involvement of volunteers and board members in the Program’s fund-raising
* Manage the annual fund activities for assigned Sports Boards which includes
oversight of marketing communications for these sports

Staff Management

Supervise, train and manage efforts of an Assistant Director of Development, Annual Giving, a position designed to maintain an aggressive travel schedule. Responsibilities include:

* Evaluate workload, set performance objectives, monitor performance and provide feedback on performance results, conduct regular staff meetings and share information to keep Assistant Director abreast of fundraising activities overall.
* Provide leadership and guidance to Assistant Director, encourage and support training and professional development opportunities.
* Assure Assistant Director works in collaboration with other Assistant Directors in event management, newsletters, correspondence, and other communications with volunteers, prospective donors, and existing donors and all related duties as assigned.

Volunteer Management

Identify, recruit, train and support volunteers. Cultivate volunteers for future leadership roles on Department advisory boards and other alumni leadership activities. Responsibilities include:

* Work closely with volunteers as door openers and special event hosts
* Engage volunteers in prospect identification and evaluation process
* Oversee select prospect assignments to volunteers, including, the provision of pre-
and post-contact support and, as appropriate, accompany volunteer members on cultivation/solicitation visits
* Keep volunteers informed about the Department and its fund-raising priorities
* Work closely with sports boards on goal setting, formulating board strategies and tactics.
* Jointly develop events calendar for assigned sports

Collaboration with University Development Staff

Work closely and in collaboration with the Senior Associate AD, Development and Alumni Relations, the Director of Major Gifts, the Director of Athletics, and other Athletics gift officers on individual prospects, special events and development of overall strategic plan for the department. Collaborate with on-campus fund-raising staff, including colleagues in central development office (Principal Gifts, Leadership Gifts, Major Gifts (Regional), Planned Giving, and Annual Giving/Reunion Program as well as School/Center development directors and Alumni Relations staff. Responsibilities include:

* Conduct cultivation, solicitation, and stewardship visits at the request of and/or in
combination with colleagues in central development and Schools/Centers
* Staff fund-raising visits by Athletic and University leaders, e.g. President, Athletic
Director, coaches and senior development officers
* Work closely with other Major Gift Officers and on-campus Alumni Relations
colleagues in the development of on- campus events and programs that will lead to increased high-level involvement of prospects and donors
* Collaborate with central fund-raising staff, including Principal Gifts, Leadership Gifts,
Major Gifts, Penn Fund Reunion, Planned Giving and School/Center Development


BA/BS Degree
* Three to five years of experience or equivalent combination of education and experience, preferably in sales, business development or related field.
* Familiarity with Penn and/or solid understanding of a major research university
* Strong communication skills, both oral and written
* Solid administrative skills with ability to establish objectives, set performance standards, and organize and motivate a team of professionals to achieve fundraising goals and non-financial alumni relations goals
* Ability to work independently, but collaboratively, in goal-oriented team environment
* Travel, extensive evening/weekend work and valid driver’s license are required
* Prior experience working with volunteer networks

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have familiarity with Penn and/or solid understanding of a major research university environment?
    • YES
    • NO
  5. * Do you have a valid driver’s license?
    • YES
    • NO
  6. * Are you available to work evenings and weekends as necessary?
    • Yes
    • No
  7. * Are you willing to travel?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents