Skip to Main Content


Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Posting Details

Posting Details

Reference Number 40-26388
School Name Perelman School of Medicine
Org PS-Mental Health Services
Posted to the Web 08/10/2017
Posted Job/Salary Grade 027
Employment Type Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8-5
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


Under the supervision of the Manager, Administration & Finance, the position manages the sponsored program finance and administration of five research centers. The research centers are the Center for Mental Health Policy and Services Research (4423), the Center for Psychotherapy (4426) the Center for Weight and Eating Disorders (4429), the Penn Center for Women’s Behavioral Wellness and Psychopathology Research (4420). The position has control and oversight of budgeting processes, from proposal submission, budget development, forecasting, monitoring of activity, sponsored program financial compliance, to account close out for all research centers. Included in the duties are the financial management of the units’ sponsored programs pre and post-award budgets, which include federal & state grants, pharmaceutical industry trials, and other non-profit organization awards. The role’s duties also include payroll processing for RMO & REG personnel, as well as the review and approval of expenses in Concur TEM as the ‘default approver’ for the responsible Orgs. The position will train and advise research support staff on sponsored program and fiscal procedures/policies. The role will act as liaison between faculty and various internal and external contacts as it relates to sponsored programs administration.


A Bachelor’s Degree and 3 to 5 years of experience or equivalent combination of education and experience required.
Good communication and organizational skills are essential. Being able to multi-task in a fast paced environment a plus.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have Sponsored Program / Grants Management experience?
    • Yes
    • No
  5. * How many Years of Sponsored Program / Grants Management experience do you have?
    • 0-1
    • 1-2
    • 3-4
    • 5-7
    • 7-10
    • over ten
  6. * What is your Sponsored Program / Grants Management experience? Preaward, Postaward, Compliance, etc…?

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter