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ADMIN COORDINATOR

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Posting Details

Posting Details

Reference Number 07-26469
Posted Job Title ADMIN COORDINATOR
School Name Wharton School
Org External Affairs
Posted to the Web 07/31/2017
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8:30-5:30
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The World’s First Business School

JOSEPH WHARTON, FOUNDER
In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become ‘pillars of the state, whether in private or in public life.’ The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.

Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually. https://www.wharton.upenn.edu/

Duties

Report directly to the Director of Regional Development. Secondary reports to two major gifts fundraisers in Wharton External Affairs. The position provides high level administrative support and project coordination. Responsibilities include, but are not limited to: scheduling meetings with donors, prospects, directors and others; coordinating extensive travel arrangements; drafting correspondence; and carefully managing and organizing the major gifts officers’ schedules. Poise, maturity, and excellent judgment are required for this position.

DUTIES:
* Manage, plan and schedule meetings, staff events, etc. on behalf of major gifts team with senior administrators, board members, donors, alumni, staff, faculty, etc. in conjunction with the other major gifts coordinators

* Ensure that gift officers are prepared with appropriate background material for meetings, events, speeches, appointments, etc.

* Coordinate extensive domestic travel arrangements and prepare complex expense reports

* Draft correspondence (thank you, acknowledgement, memos and other assignments)

* Effectively and efficiently manage the gift officers’ time and calendars

* Maintain and update record of external activity and strategy in Wharton External Affairs’ databases with information necessary for tracking, cultivating and soliciting potential donors

* Create and maintain file systems and confidential information

* Other duties as assigned

Qualifications

A high school diploma and 5-7 years of experience, or equivalent combination of education and experience required. Bachelor’s degree preferred. Excellent decision-making and ability to work independently with limited supervision. Knowledge of office procedures required. Demonstrated ability to manage multiple projects and presentations simultaneously under tight deadlines required. Competency with computer software essential: word processing, spreadsheet, database, and PowerPoint knowledge required. Excellent written, organizational, and oral communication skills required. Must have the ability to handle sensitive material and information confidentially. Maturity, poise, judgment, and professionalism are essential. Have the ability to work as a team player and help provide support during events and/or activities when necessary. Development experience preferred.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/30131

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Unique Advantage
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
  4. * Do you have a Bachelor's Degree?
    • Yes
    • No
  5. * Do you have at thorough knowledge of office procedures including phone messages, scheduling, travel arrangements and reimbursements?
    • Yes
    • No
  6. * Are you proficient in use of word processing, spreadsheet, and database software?
    • Yes
    • No
  7. * Are you proficient in the use of Microsoft PowerPoint?
    • Yes
    • No
  8. * Do you have excellent written and oral communication skills?
    • YES
    • NO
  9. * Do you have any experience with fundraising/development?
    • Yes
    • No
  10. If you answered yes to the previous question, please elaborate on your experience.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents