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ADMIN COORDINATOR

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Posting Details

Posting Details

Reference Number 40-25738
Posted Job Title ADMIN COORDINATOR
School Name Perelman School of Medicine
Org BE-Biostatistics Division
Posted to the Web 05/05/2017
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Hours 40.00
Position Type Full Time
Position Schedule 8:30 to 5:30
Months 12
Position Length Ongoing
Position End Date
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview
Duties

Provide administrative support for multiple faculty members within the Division of Biostatistics. Duties include, but are not limited to: coordinating travel; scheduling meetings; processing accounts payable requests; preparing materials for graphic presentations, coursework, and manuscripts for publication in scientific journals; drafting and editing correspondence and other documents; coordinate all aspects of large-scale annual meetings and scientific conferences for the division; maintaining complex filing systems (paper and electronic); performing data entry in various databases and reviewing information for accuracy; providing cross-coverage for other administrative coordinators within the division; and perform other duties and special projects as assigned.

Qualifications

The minimum of a High School diploma and five years of relevant experience or equivalent combination of education and experience is required. Associate’s or Bachelor’s degree preferred. Excellent verbal and written communication skills and outstanding interpersonal skills required. Experience with email, web browsers, and proficiency in MS Office suite required, with database development and maintenance skills preferred. Ability to manage multiple projects simultaneously; set and adhere to deadlines, effectively coordinating input from various sources. Must be able to professionally handle access to confidential information, have strong organizational skills, work effectively under pressure, and work independently.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/28198

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Jobs@Penn
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter